This article explains how to perform Close Payroll Year Procedure in Adonis.
Closing Last Month (December)
Before Closing Year you need to close December Payroll first (normally period yyyy12). See this article for more details: Close Month Procedure
Please make the final calculation and close Month.
After this you will see that your system is in period yyyy13. This is Ok, no need to worry.
Setting of Accumulators Not To Be Set To Zero At Year Closing
Before you can close the year, you must open Setup -> Organization -> Company and check that at need to define the accumulators that should be kept until for the new next year are set.
This is done in the field Accumulators .
In order to do this you need to go to Setup -> Organization -> Company -> Accumulators Not To Be Set To Zero At Year Closing.
Just click in the window open the drop-sown and select one or more accumulators from the list. This should be done for each organization you close.
The select selected the accumulators will not be set to zero at year closing. This setting will be remembered for next year.
| Info |
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| The Leave Days accumulator are mandatory, as well as accumulator 12 (Net Pay Balance) and Balance Loan (if such accumulators exists). |
Closing of The Year
When you defined the accumulators, you can proceed further with closing the year.
- Go to the Payroll Menu -> Close Year.
- First you need to select which year you are going to close.
After that select the organizations that should be closed.
If you mark a mother-company to vessels, the vessels will automatically be marked.
If the crew don't earn leave in money, you should leave the Leave Pay Accumulators fields blank.
The Leave Pay Accumulators are only necessary if the company has employees who earn leave in money instead of in days and will normally be left blank.
Press
When all is done, click Close Year.
You will get a warning message informing you that you will not be able to make any further adjustments in the year you are about to close.
If no Leave Pay Accumulators are defined you will also get an information message. Just ignore it by pressing Yes.
If the client has less then 12 payroll periods, another warning will be given.
A successful closing of the year will be indicated with this message. The payroll periods of all vessels belonging to the company/vessels selected for closing of the year, will automatically be set to yyyy01.