Installation

Step 1

To start the installation, go to your ftp area and download the latest version of the SIRE Office Metric Interface plugin.

Once the download is complete, go to the downloaded path and double-click the installation file to launch a setup wizard. This makes the Welcome dialog appear on the screen:

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Click Next to continue.

Step 2

Select the directory where the Adonis Personnel Manager application is installed. To do this, click Browse… and indicate the destination folder:

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Click Install to initiate the installation process.

Now, you can see the installation in progress:

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When completed, click Next.

Step 3

The installation is successfully completed:

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Click Finish to close the setup wizard.

Housekeeping

Interface Code Setup

To configure the SIRE Office Metric Interface plugin, go to the Setup ribbon tab > General Codes > Miscellaneous > Interfaces and proceed with the following steps:

1. On the ribbon, click New to make the dialog appear:
   
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2. Enter a Code (mandatory field), a unique alpha-numeric APM code.
3. In the Text field, indicate the name of an interface and its alternative name, if needed, in the Alternative field.
4. In the Sort field, define the order number of a record (where 0 means the first record in the list).
5. In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled. It is recommended to set a code to Passive if it will no longer be in use.
6. Click OK to proceed.

As a result, a new record appears in the grid of Interfaces:

IMG

Connection Settings Configuration

To configure the SIRE Office Metric Interface connection settings, navigate to the Tools ribbon tab and click the Export button. From the drop-down list, select OCIMF / SIRE Officer Matric. This opens the following dialog:

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Within the dialog, click the Settings button to view the dialog:

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Define the settings as described below:

• OCIMF Service Url is a URL link to the OCIMF service.
• Secret Token is an authentication data that replaces user credentials. Tokens are issued via PDF for the exclusive use of a named vessel operator.
• XREF Code is the OCIMF code name you have specified in Interface Code Setup.

Click Save to continue.

Rank Codes Setup

To configure the rank codes, go to the Setup ribbon tab > General Codes > MiscellaneousPersonal Details > Interfaces Ranks and proceed with the following steps:

Comment. Enter any comment you want to add.
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As a result, a passive rank record becomes available in the grid:

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You can now link an existing rank to the Q88 rank name. To do this, navigate to the Setup ribbon tab > General Codes > Personal Details > Ranks and double click the rank which you want to link to the Q88 rank name. This makes the dialog appear:
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Within the dialog, follow the steps below:

1. Navigate to the Options tab > the Interface - xref subtab.
2. In the Q88/Officer Matrix drop-down list, select the rank code you have defined specifically for the code rank. The Q88/Officer Matrix drop-down list displays all rank records that you linked to Q88/Officer Matrix interface.
3. Click OK to save the changes.

Competence Codes Setup

On
1. Click the
ribbon, clickEnter a 
2.  New 
to make the dialog appear:
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3. button in the Actions group of the Manage ribbon tab. The General Code Editor (Ranks) dialog appears:
   Image Added
   
4. Create a new rank record by filling in the fields below:

   • Enter a Code (mandatory field), a unique alpha-

numeric 

5. • numeric APM

 code

6. •  code.

   • In
the 
7. • the Text field, indicate the name of an interface and its alternative name, if needed, in the Alternative field.
   • In
the 
8. • the Sort field, define the order number of a record (where 0 means the first record in the list).
9. In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled. It is recommended to set a code to Passive if it will no longer be in use.
10. Click OK to proceed.

Connection Settings Configuration

To configure the SIRE Office Metric Interface connection settings, navigate to the Tools ribbon tab and click the Export button. From the drop-down list, select OCIMF / SIRE Officer Matric. This opens the following dialog:

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Within the dialog, click the Settings button to view the dialog:

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Define the settings as described below:

• OCIMF Service Url is a URL link to the OCIMF service.
• Secret Token is an authentication data that replaces user credentials. Tokens are issued via PDF for the exclusive use of a named vessel operator.
• XREF Code is the OCIMF code name you have specified in Interface Code Setup.

Click Save to continue.

Rank Codes Setup

To configure the rank codes, go to the Setup ribbon tab > General Codes > Personal Details > Ranks and proceed with the following steps:

Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Ranks) dialog appears:
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Within the dialog, go to the Options tab > Interface - xref subtab and select the Q88/Officer Matrix option for the rank. The record automatically becomes passive.

Xref Code. Enter a cross reference provided by OCIMF for this particular record.

1. Within the dialog, go to the Options tab > Interface - xref subtab and select the Q88/Officer Matrix option for the rank. The record automatically becomes passive.
   

   Info
   The export to the Q88 function enables users to compile all the data required for the Q88 site in the XML file that may be uploaded.

   
   

2. Switch to the XREF tab and click the Append button. Clicking the command enables the fields to be filled out:
   • Interface. Select OCIMF from the drop-down list. If the OCIMF selection is unavailable, you need to define the SIRE Office Matric interface by following the instructions in Interface Code Setup.

   • Xref Code. Enter a cross reference provided by OCIMF for this particular record.

     Info
     Xref codes are not random values, but those provided by OCIMF. It is recommended to make a cross references list agreed with OCIMF beforehand.

     
     

   • Comment. Enter any comment you want to add.
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3. When completed, click OK to confirm the changes.

As a result, a passive rank record becomes available in the grid:

IMG

Linking Ranks to Q88

You can now link an existing rank to the Q88 rank name. To do this, navigate to the Setup ribbon tab > General Codes > Personal Details > Ranks and double click the rank which you want to link to the Q88 rank name. This makes the dialog appear:
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Within the dialog, follow the steps below:

1. Navigate to the Options tab > the Interface - xref subtab.
2. In the Q88/Officer Matrix drop-down list, select the rank code you have defined specifically for the code rank. The Q88/Officer Matrix drop-down list displays all rank records that you linked to Q88/Officer Matrix interface.
3. Click OK to save the changes.

Competence Codes Setup

To configure the competence codes, go to the Setup ribbon tab > General Codes > Competence > Competence Codes and proceed with the following steps:

1. Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Competence) dialog appears:
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2. Within the dialog, create a new competence record by filling in the fields below:

   • Enter a Code (mandatory field), a unique alpha-numeric APM code.

   • In the Text field, indicate the name of an interface and its alternative name, if needed, in the Alternative field.
   • In the Sort field, define the order number of a record (where 0 means the first record in the list).
   • In the STCW Code field, enter a code that specifies the standard of competence achieved by the seafarer.

3. Within the dialog, go to the Options tab > the Details subtab and set the Document Type to Certificate of Competence:
   

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4. Switch to the XREF tab and click the Append button. Clicking the command enables the fields to be filled out:
   • Interface. Select OCIMF from the drop-down list. If the OCIMF selection is unavailable, you need to define the SIRE Office Matric interface by following the instructions in Interface Code Setup.

   • Xref Code. Enter a cross reference provided by OCIMF for this particular record.

     Info
     Xref codes are not random values, but those provided by OCIMF. It is recommended to make a cross references list agreed with OCIMF beforehand.

     
     

   • Comment. Enter any comment you want to add.
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5. When completed, click OK to confirm the changes.

As a result, a new competence record becomes available in the grid:

IMG

Adding Proficiency Level Competence

To determine the proficiency level of English, you can create a competence with specific options. For this, go to the Setup ribbon tab > General Codes > Competence > Competence Codes and proceed with follow the following steps below:

1. Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Competence) dialog appears:
   Image RemovedImage Added
   
2. Within the dialog, create a new competence record by filling in the fields below:

   • Enter a Code (mandatory field), a unique alpha-numeric APM code.

   • In the Text field, indicate the name of an interface and its alternative name, if needed, in the Alternative field.
   • In the Sort field, define the order number of a record (where 0 means the first record in the list).
   • In the STCW Code field, enter a code that specifies the standard of competence achieved by the seafarer.

3. Within the dialog, go to the Options tab > the Details subtab and set the Document Type to Certificate of Competence Language Proficiency:
   

   Image RemovedImage Added
   

4. Switch to the XREF tab and click the Append button. Clicking the command enables the fields to be filled out:
   • Interface. Select OCIMF from the drop-down list. If the OCIMF selection is unavailable, you need to define the SIRE Office Matric interface by following the instructions in Interface Code Setup.

   • Xref Code. Enter a cross reference provided by OCIMF for this particular record.

     Info
     Xref codes are not random values, but those provided by OCIMF. It is recommended to make a cross references list agreed with OCIMF beforehand.

     
     

   • Comment. Enter any comment you want to add.
     Image RemovedImage Added
     
5. When completed, click OK to confirm the changes.

As a result, a new competence record becomes available in the grid:

IMG

Nationality Setup

Functionality