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Lock Site function is used to lock the payroll calculations on the vessels until the Head Office has finalized and closed payroll month. |
Purpose
It is recommended to use "Lock Site" functionality for all the customers who run payroll onboard the vessels. It must be used as a protection measure - to not create problems with data when the Head Office finalizes month end payroll and to prevent a new calculation onboard before the month has been closed in the office and the changes have been replicated over all sites.
How to Lock Site
The respective button only show on the vessel installation. It is located under Payroll > Set drop-down menu.
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Organization Structure will show the Payroll period, Date and Time when the vessel has locked the payroll period.
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An analytical view with the attached selection script can be setup in Analytical Module for the Head Office to check what vessels and when have locked their payroll.
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How to Unlock Site
In case, when Lock Site has been used by mistake or when payroll users on the vessels discovered that they've missed to add some changes in payroll calculations, it is possible to Unlock Site. There is a respective button under Payroll > Set drop-down menu. It is only active and can be used when the Lock Site has been applied.
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Control access
System admins can control which user levels have access to both routines Lock and Unlock site.
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