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Table of Contents

Table of Contents
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User Interface

Calling Ports View

To access Crew Change module, click Image Modified icon on Modules ribbon or press Ctrl+Alt+C hotkeys.

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Calling Ports/ Itineraries Overview

By default, you

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at Calling Ports view

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.

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Section 1

This view displays a list of itineraries with the main information about every record:

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Info

Crew Change Status

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  • Status (S)

  • Vessel name;

  • Calling Port;

  • Country;

  • ETA (Estimated Time of Arrival);

  • ETD (Estimated Time of Departure);

  • Days at Port;

  • Nr. of On-signers, Off-signers and Promotions;

  • Nr. of Flight bookings, etc.

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Statuses explanation:

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no crew changes are planned (Status = 0);

  • Redefined by Red colour if ETA-ETD are before current date.

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crew movements are planned; (Status = 2);

  • Redefined by Red colour if ETA-ETD are before current date.

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crew movements are planned;

  • ETA is less than today; ETD is greater than today

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planned records with Sign On/Off dates outside a current ETA-ETD period (Status = 1);

  • Redefined by Red colour if ETA-ETD are before current date.

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expired crew changes

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crew changes & promotions are confirmed without confirming of travel activities (Status = 3).

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historical records (confirmed or cancelled; Statuses = 4, 5).

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  •  Available only at Historical View.

Info
  • Color highlighting mentions not only Sign On/Off but also Promotion records.

  • If a port name is in blue font and on light-yellow Image Modified background, it is not preferred crew change port.

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  • Vessel name;

  • Calling Port;

  • Country;

  • ETA (Estimated Time of Arrival);

  • ETD (Estimated Time of Departure);

  • Days at Port;

  • Nr. of On-signers, Off-signers and Promotions;

  • Nr. of Flight bookings, etc.

Section 2

Manage menu: 

Manage Menu

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  • New – to add a crew change record.

  • Open – to view crew change details. 

  • Delete – to remove existing record. 

  • Move – to move crew change forward to certain days/hours. 

  • Cancel – to cancel existing crew change. Cancelled crew change gets Historical status and is moved to the Historical view. 

  • Set State – to set a crew change to Historical or Not-Preferred.
    Historical crew changes are moved to Historical view;
    Not-Preferred crew changes is in blue font and on light-yellow Image Modified background. 

  • Locate Date. If you need to locate a crew change date fast, enter the date or choose it from calendar in

  • Locate Date box and click Locate Date icon. 

  • Import – used for importing calling ports. 

  • Options

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Within the dialog, you can:

Adjust the current view period which you want to be displayed for your crew change plan.
Set the Perform Documents Expiry Check for Onsigning Crew option if you want to perform the documents validity check on opening the On Signing tab. 

Warning

The option is set per user. It does not affect the workflow of other operators.

Set the Use Outlook style in Calling Ports overview option to change the layout of the grid. The grid will be grouped according to ETA
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  • - user options affecting the display of information in the Crew Change, Select Calling Ports to view the dialog: 

  • Print – opens a list of available customized reports from the Report Generator. 

    View Filter – you can filter the existing records, to show:

    • Current shows all current and planned crew changes;

    • Historical shows completed, cancelled, historical crew changes. 

    Find – calls the find panel to easily search for a specific port/vessel, etc. 
    By clicking Image Modified icon, you will be switched to The Crew Change Module help manual.

Info

Using grouping, filtering, sorting and other functions you can customize your Calling Ports view as your wish and navigate easily and quickly

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See Grid Customization section below.

Voyages View

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.

Warning

Before getting started, make sure that the vessel for which you plan a cruise and/or an excursion is active.

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Once you opened a selected crew change by Open button or double-click, you will be switched to Details view/page.

The Details page is separated in 9 different sections as shown below:

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Click Image Removed button to back to the Calling Ports tab (Views screen).
The overview of each tab you can find in Functionality section.


User

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Calling Ports View

To access Crew Change module, click Image Removed icon on Modules ribbon or press Ctrl+Alt+C hotkeys.
By default, you are at Calling Ports view:

...

Section 1

This view displays a list of itineraries with the main information about every record:

Info

Crew Change Status

...

no crew changes are planned (Status = 0);

Redefined by Red colour if ETA-ETD are before current date.

...

crew movements are planned; (Status = 2);

Redefined by Red colour if ETA-ETD are before current date.

...

crew movements are planned; ETA is less than today; ETD is greater than today

...

planned records with Sign On/Off dates outside a current ETA-ETD period (Status = 1);

Redefined by Red colour if ETA-ETD are before current date.

...

expired crew changes

...

crew changes & promotions are confirmed without confirming of travel activities (Status = 3).

...

historical records (confirmed or cancelled; Statuses = 4, 5).

Available only at Historical View.

...

Color highlighting mentions not only Sign On/Off but also Promotion records.
If a port name is in blue font and on light-yellow Image Removed background, it is not preferred crew change port. 
See here.

  • Vessel name;

  • Calling Port;

  • Country;

  • ETA (Estimated Time of Arrival);

  • ETD (Estimated Time of Departure);

  • Days at Port;

  • Nr. of On-signers, Off-signers and Promotions;

  • Nr. of Flight bookings, etc.

Section 2

Manage menu: 

New – to add a crew change record.

Open – to view crew change details. 

Delete – to remove existing record. 

Move – to move crew change forward to certain days/hours. 

Cancel – to cancel existing crew change. Cancelled crew change gets Historical status and is moved to the Historical view. 

Set State – to set a crew change to Historical or Not-Preferred.
Historical crew changes are moved to Historical view;
Not-Preferred crew changes is in blue font and on light-yellow Image Removed background. 

Locate Date. If you need to locate a crew change date fast, enter the date or choose it from calendar in

Locate Date box and click Locate Date icon. 

Import – used for importing calling ports. 

Options

...

Image Modified

Within the dialog, you can:

  • Adjust the current view period which you want to be displayed for your crew change plan.

  • Set the Perform Documents Expiry Check for Onsigning Crew option if you want to perform the documents validity check on opening the On Signing tab. 

Warning

The option is set per user. It does not affect the workflow of other operators.

  • Set the Use Outlook style in Calling Ports overview option to change the layout of the grid. The grid will be grouped according to ETA

    Image Modified

...

Info

The

...

options are

...

set per user

...

Print – opens a list of available customized reports from the Report Generator. 

View Filter – you can filter the existing records, to show:

Current shows all current and planned crew changes;

Historical shows completed, cancelled, historical crew changes. 

Find – calls the find panel to easily search for a specific port/vessel, etc. 
By clicking Image Removed icon, you will be switched to The Crew Change Module help manual.

Info

Using grouping, filtering, sorting and other functions you can customize your Calling Ports view as your wish and navigate easily and quickly.

See Grid Customization section below.

Voyages View

and do not affect the workflow of other employees.

See Grid Customization section for more details.

Voyages View

Note

Before getting started, make sure that the vessel for which you plan a cruise and/or an excursion is active.

The Voyages view displays planned short-term cruises on a vessel. To find out how to create voyages as well as to link them to crew change ports, see Create Voyages.

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Details View

Once you opened a selected crew change by Open button or double-click, you will be switched to Details view/page.

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The Details page is separated in 9 different sections as shown below:

...

Image Added

Click Image Modified button to back to the Calling Ports tab (Views screen).

...

he overview of each tab you can find in Functionality section.