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About
This page shows a person's employment-related information (the organization this person is linked to, employment state/start date, current rank, contract information, etc.).
Most of the fields on this page are selectable.
Lists of needed values should be previously inputted in the Setup > General Codes > Personal Details:
Termination Reason - General Codes (GC) > Personal Details > Termination Reason.
Ranks - GC > Personal Details > Ranks.
Contract Type - GC > Personal Details > Contract Type.
Sorting of contract types for temporary employees should be > 50.
Payroll Status - GC > Personal Details > Payroll Status.
Payroll Type - GC > Personal Details > Payroll Type.
Cost Place - GC > Personal Details > Cost Place.
Crew Pool - GC > Personal Details > Crew Pool.
Manning Pool - GC > Personal Details > Manning Pool.
Union - GC > Personal Details > Unions.
Categories A, B, C - GC > Personal Details > Category.
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Use the Employment tab to add data right away when you are creating an employee profile (if you know when he'll join/which position will occupy):
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By using the Change Employment State icon, you can set person Employed or Terminate.
Please see the Setting Person Employed/Terminated section.The fields Current Rank, Date, Next Promotion Rank, and Next Promotion Date are editable if Allow Manual Promotion option is ON in Global Options > Crew List – Personal Details.
When the option is cleared (rare cases), you should run a Promotion Wizard if you want to change the current rank.See Promotion Wizard section.
Click 3 dots and choose an Organization from the list, if you need to change it. The list of available Org. units is displayed due to what is allowed for opening in Adonis Control Centre for certain user-level.
Passive organization units are shown in grey.
Categories section. Used to group persons according to some criteria (for crew lists, reports, etc.), you can select Crew Pool, Manning Pool, Union, and Categories A, B, C for a crew member.
Crew Pool/Manning Pool/Union/Categories (A, B, C) codes should be previously added in General Codes > Personal Details.Payroll sub-section: select Contract Type, Payroll Type, Payroll Vessel.
If you need to limit the Payroll Vessels list, you should set the option Limited Vessels Under Current Org. Unit in the Global Options > Datagroups > Crew List-Person Details > General section
Passive vessels will not be shown in a list
Cost place is the default value that is added to all person's activities. It can be modified in the Activities data group but these modifications will not affect the value in Personal Details.Contract
Here you can define a Contract Type (previously added in General Codes > Personal Details > Contract Type) for a crew and its Start Date. Expiry Date is set automatically per contract length.
From ver. 2018.1, We added the possibility to define an Extended Contract with corresponding dates.Extended Option, Start & Expiry dates access is regulated by fields P187, P188, P189 respectively in Adonis Control Centre.
Click to save the data, when you are finished with the Employment section.
Setting Person Employed
Click the Change Employment State icon, set Employed, click Next:
When you set the Employed State, the system asks you to enter the Employment Start Date:
Click Next to proceed after you input the date.Click Finish to set the new state.
Info icon false From ver. 2017.6, We improved payroll calculation procedure to verify person's Employment Start date. Calculation to be performed starting from Employment Start even if person's activity starts earlier. No auto-generated entry will be created in the payroll period that is earlier than person's Employment Start Date.
If it is not possible to define if a person is employed (Employment Start Date is empty) – payroll calculation will be terminated with an informative warning message:
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When a person stops working for the company (retires, is fired, etc.), you should set Terminate State for him. Use the same Change Employment State icon. The system will ask you to select Termination Reason:
Warning icon false Termination reasons codes should be previously inputted in the Setup > General Codes > Personal Details > Termination Reason: Employment End Date will be shown for the person together with the Termination Reason
The system will ask you to select Termination Date. Click Next to proceed after you input the date.
Click Finish to set the new state.
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Check data, click Next:
Select promotion rank, click Next.
The system checks Documents, Terms, and Appraisals.
If it is needed, change Payroll information, click Next.
Enter Promotion Rank and Date, click Finish.
Confirm: click Yes.