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Excerpt

This article explains what Back Pay functionality in Adonis is used for and describes the needed setup and process of doing a Back Pay.


Table of Contents

Description

Back Pay functionality allows you to "recalculate" historical wages, find and pay out the difference into the current payroll period in case when pay rates (in Payscale or Personal Rates) have changed for the periods that are already closed. This is usually needed when it happens so that the unions start annual negotiation of CBA's and provide employers with the new contracts saying that these new pay rates are in effect from 2 months ago.

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Back Pay process consists of 2 steps:

  1. Generate Back Pay

  2. Pay Out Back Pay

Step 1. Generate Back Pay.

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When ordering back pay data, you need to select:

  1. Period - select historical payroll periods that need to be calculated for back pay.

  2. Entry Code - you can select one or more Entry Codes. To select more than 1 Entry Code hold down Shift or Control buttons on your keyboard and make selection.

  3. "Day" selection - by default it is set to "1". It is used to prorate the back pay amount according to the input day. We can think of it as the back pay start date (based on the input Day) in the period. For example, an entry has Datefrom=2020/01/01, DateTo=2020/01/20 and you have the input Day=10: the back pay amount will be prorated per days from 2020/01/10 to the 2020/01/20.

  4. Payscale Table that should be used to find historical entries linked to it and recalculated, i.e. the Payscale Table where you've updated the pay rates. The historical entries will be still found an recalculated for back pay if the person's current Payscale Table has changed (promotion, etc.) The list here includes both Active and Passive Payscale Tables.
    Option to "Use current Payscale for Backpay Calculation" means that the historical payroll entries linked to the selected Payscale Table will be recalculated with the person's current Payscale Table in Personal Details (in case it has changed).

  5. Crew selection for the routine

  • Current Org. Unit - includes in back pay recalculation crew members employed (in Personal Details > Employment > Organization section) by the current opened client and company units beneath it in organization tree.

  • Entire Crew Selection - includes all crew members listed in the currently opened crew list view.

  • Tagged Persons - includes all tagged crew members from the currently opened crew list view.

  • UnTagged Persons - includes all not tagged crew members from the currently opened crew list view.

  • Selected Person - includes only currently selected in crew list person.

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Tip

Even paid out back pay entries can be deleted in 2 steps:

  1. Deleted back pay entries in Payroll Entries screen

  2. Delete records in Back Pay screen


You can customize the color of the back pay entries in Payroll options.

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