This article explains how to use Manage Relievers Functionality.
Introduction
The Manage Relievers Module allows adding relievers to a batch of people.The purpose of this functionality is to Time and Attendance module provides you with the possibility to assign relievers to certain crew members who occupy approver/coordinator positions in acting as Approver/Coordinator based on the chain of approval.
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Example
For example, there can appear situations, that the approver (manager) needs to go ashore for a period of time. During this period, the vessel will sail without a person in the position of the approver. The problem is that documents need to be approved during his absence.
For this purpose, the manager can assign the reliever (regardless of position/rank and level in the chain of approval). This reviewer will have access to the Time & Attendance module for checking/approving timesheets during the absence of the original approver. Manager's access rights are used.
So, if the reliever has access only to My Timesheets, and the manager has access to Co-Workers, the reliever will inherit access to Co-Workers. If the manager has no access to Day To Day menu, for example, the reliever will not have it either.
On return, once the original approver comes back on board (has current onboard activity) his reliever is automatically 'disabled' (loses his temporary rights).
Location
Manage Relievers is located in Crew Portal under Time and Attendance module.
Access rights setup
In order to access this functionality, the crew should have access rights under Access Control > Roles > Time and Attendance > Manage Relievers.
Configuration
Connect to Crew Portal with the account that has access to the Manage Relievers functionality.
Open Time and Attendance > Manage Relievers. You will see the window containing the list of all the people who have/used to have an account in the Adonis Personnel Portal.
For each person on the list, you can assign one reliever. In order to do this, you need to select the reliever PIN in the list > and click the Update button. As soon as you do this, the changes will be saved, and the state of the reliever will be set to Active.
You will see the green line with confirmation:
Then you can log in as a reliever. Click on the reliever tab and choose the crew member/manager. You can be a reliever for more than 1 crew.
You will see the manager's name in the Co-Workers Timesheet:
How to Manage Relievers
Go to the Time and Attendance > Co-workers Timesheets >My TeamMenu > Relievers:
The reliever drop-down list shows persons that are currently onboard and are not active relievers.
The list excludes the current manager/approver.
Select a reliever, and set the Active option.
If the reliever is active (The active option is ON), he is reserved for the current manager and other managers can't set him as a reliever. Once the original approver comes back on board, it's not necessary to set option OFF, the reliever becomes 'passive' automatically (loses his temporary approver rights), and other managers can intercept him.
When the day comes, after login into Crew Portal, the reliever can use a special switcher to select in what status they currently work:
Once Reliever is selected, it's possible to see whom he is temporally relieving:
