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Description

The Time and Attendance module provides you with the most efficient way to track time and attendance of crew members and stay in compliance with the MLC regulations pertaining to work and rest hours.

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• DOCUMENT STATE opens the Document state dialog that shows basic information on the timesheet in use:

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• HIGHLIGHT MANUALLY MODIFIED displays only time registrations created in TimeClock.

• CALCULATE VIOLATIONS displays only time registrations that contain MLC violations.

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title MLC Violations
At least 10 hours of rest' A crew member must have not less than 10 hours registered as Rest worktype for 24-hours period. 'Not less 10 hours for 2 rest periods' 2 separate periods of Rest must make a total of 10 hours or more. 'One rest period lasting 6 hours' At least one of registered Rest periods must be longer or equal to 6 hours. '77 rest hours per week' The total of registered Rest periods from selected date to 7 days earlier (back) must be not less than 77 hours. E.g. if the reported date is May 19, the period to check is May 13 - 19. Exceptions: All existing violations are not reported if a person signs on the defined date. Because we don't control the exact time of boarding, thus a person that signs on at 8:00 pm can't have enough rest hours to cover mentioned conditions. Violation of 77 hours rule is not reported if a person spent less than 7 days onboard. To check MLC violations, click CALCULATE VIOLATIONS at the top of a timesheet grid. The detected violations are then highlighted in red: Image RemovedImage Added

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By_Timesheet_Grand_Access By_Timesheet_Grand_Access

By Timesheet Grand Access

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• DOCUMENT STATE opens the Document state dialog that shows basic information on the timesheet in use:

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• HIGHLIGHT MANUALLY MODIFIED displays only time registrations created in TimeClock.

• CALCULATE VIOLATIONS displays only time registrations that contain MLC violations.

Expand
title MLC Violations
At least 10 hours of rest' A crew member must have not less than 10 hours registered as Rest worktype for 24-hours period. 'Not less 10 hours for 2 rest periods' 2 separate periods of Rest must make a total of 10 hours or more. 'One rest period lasting 6 hours' At least one of registered Rest periods must be longer or equal to 6 hours. '77 rest hours per week' The total of registered Rest periods from selected date to 7 days earlier (back) must be not less than 77 hours. E.g. if the reported date is May 19, the period to check is May 13 - 19. Exceptions: All existing violations are not reported if a person signs on the defined date. Because we don't control the exact time of boarding, thus a person that signs on at 8:00 pm can't have enough rest hours to cover mentioned conditions. Violation of 77 hours rule is not reported if a person spent less than 7 days onboard. To check MLC violations, click CALCULATE VIOLATIONS at the top of a timesheet grid. The detected violations are then highlighted in red: Image RemovedImage Added

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Timecard_Line Timecard_Line

Timecard Line

The Timcard Timecard Line page displays the time registrations of all your co-workers (acting as Subordinates based on the Chain of Approval) as well as yours for a single day. By default, the grid shows registrations for the current date, but it is aslo also possible to view time registrations for earlier dates:

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1. Right-click on the grid where you want to add a time registration and select Add Time Registration. This opens the Add Time registration dialog:

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2. Fill in the following fields:

   • Time in. In the calendar view, pick the start date/time of the activity to be registered.

   • Time out. In the calendar view, pick the end date/time of the activity to be registered.

   • Worktype. From the drop-down, select the activity type to be registered.

   • Timezone. The value is predefined in Configuration > Time Zone Settings.

   • Current time registration. Select the option to create a time registration without a predefined time out value. The option is designed for Timeclock.

   • Repeat for. Select one of the options depending on whether you want to duplicate the same activity through the predefined period or not: Single registration, For the following number of days, until end of Sea-service, until end of the week, until a certain date.

3. Click SAVE to display the time registration in the grid.

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1. Right-click the time registration you want to modify and select Edit. This opens the Edit Time registration dialog:

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2. Apply the changes and click SAVE to continue.

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1. Click Approve next to the selected timesheet. This opens the Submit timesheet dialog:

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2. Before sending the timesheet, you can optionally enter a message to Approver in the Comments field.

3. Click CONFIRM.

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