Under the Crew Change module > Calling Ports tab there is a list of existing calling ports/ itineraries.
You can create crew change entriesa new calling port/ itinerary:
manually one by one;
OR by importing records in one batch via Import routine (see Importing of Calling Ports section).
Open Crew Change module > Calling Ports tab. Here you can see a list of existing crew changes.
To create a new crew change entry, click entry:
Click New button under Manage menu
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Input the correct data:
Vessel - choose vessel name from drop-down.
Port - click drop-down and start typing port name, the system will suggest you a variant.
ETA (Estimated Date of Arrival) and ETD (Estimated Date of Departure) - click drop-down near the field, select the date from the calendar and time in the right part of drop-down window.
By default, it's 00:00 for ETA and 23:59 for ETD.
Click OK
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After this, newly created crew change record appears on Calling Ports tab.
Then you should fill all needed details for this crew change on Port, Notes and Contacts pages.
Later you can perform signing on-/off, promotions, etc. operations at On-/Off-Signing, Promotions, Travel Info tabs
Calling Port
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/ Itinerary Details
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General Information
On the top you can see: Vessel, Port, ETA, ETD and crew change Status.
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Section 1
In port the Port section, you can find information about the port, its :
nearest airport
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travel time from the port to the airport etc.
You can change the Port in case the itinerary changed as well as you can change the current ETA and ETD. You can manually enter the name of the berth.
The Nearest Airport and Travel Time are read-only fields. This information is filled in automatically from Ports module.
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Master Onboard is a person :
who has a Current sea-service (Onboard) activity for this vessel, e.g.:
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Means for which Sea-Service option is selected (in the activity properties in General Codes):
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His rank must be Master.
It means: Master option is selected in the rank properties in General Codes:
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Vessel Communication
Vessel Communication table shows telecommunications that are available on the vessel.
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Just provide the necessary information in Org. Structure.Section 3
Required for Travel
Documents required for travel are listed in this section.
The documents that are required for crewmembers crew members in a specific port are defined in Ports module.
For all details see Ports Module manual.Section 4, 5:
Manage Menu
Changing ETA and ETD. Confirm ETA
Sometimes an Arrival Date may change. You can change the dates here.
See Crew Change Maintenance section.
Set Historical
When all work with certain crew change record is finished, it is possible to set this crew change as historical.
After clicking this button, a current crew change is moved to Historical view. See here.
Notes Page
You can store here any additional information about a crew change at Notes tab.
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To delete notes, click Clear.
Off Signing Page
On this tab, you see all information for the scheduled off signing crew for the selected port:
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Earlier the person's crew change status was only depending on actions performed in the module.
From ver. 2017.5, we improved the application so that if a related activity is modified – corresponding crew change updates its status accordingly.
This improvement guarantees that an activity & crew change states are always in sync.
e.g.: if sea-service activity is set to current or closed (from Activities datagroup) linked crew change records should be updated correspondingly (confirmed).
And vice versa if activity is changed back from historical to current or from current to planned then corresponding Crew Change record should be updated accordingly - set to Current or Planned.
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To review all record information in one screen/box at On-\Off- Signing tabs, just double -click the record: |
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On Signing Page
This page shows people who are going to sign on a vessel:
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Earlier the person's crew change status was only depending on actions performed in the module.
From ver. 2017.5, we improved the application so that if a related activity is modified – corresponding crew change updates its status accordingly.
This improvement guarantees that an activity & crew change states are always in sync.
e.g.: if sea-service activity is set to current or closed (from Activities datagroup) linked crew change records should be updated correspondingly (confirmed).
And vice versa if activity is changed back from historical to current or from current to planned then corresponding Crew Change record should be updated accordingly - set to Current or Planned.
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To review all record information in one screen at On-\Off- Signing tabs, just double -click the record: |
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Promotion Page
The promotion tab shows you all position changes scheduled for this date:
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From ver. 2016.5, we added Department name to be shown for a crew member for On/Off Signing, Promotion & Travel Info tabs.
Travel Info Page
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Here travel activities and travel details can be set up.
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From ver. 2016.5, We added Department name to be shown for a crew member for On/Off Signing, Promotion & Travel Info tabs.
Flight Booking Page
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It can help you with booking flights: there is a possibility to book, cancel, retry, and retrieve flight bookings for one crewmember or group of crewmembers.
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See Flights Booking section.
Reliever Page
The Reliever page shows sign off crew and their relievers.
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By clicking icon under Manage menu, you will be switched to The Crew Change Module help manual.
Contacts Page
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This screen shows you the contact details of the port agent allocated for this crew change.
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Contact drop-down will list only contacts linked to the port of this Crew Change record.
To input a contact for this itinerary record:
Open Contacts module and create a contact record of Agent Contact type.
See Contacts Module manual;Then open Ports module, find the required port, open its details, add the contact to the port.
See Ports Module Manual.
By clicking icon under Manage menu, you will be switched to The Crew Change Module help manual.
Import Calling Ports
It is possible to import a batch of ports to Crew Change module using .csv file (see How to Prepare 'Import Ports' File section).
It is convenient when you need to input big amounts of records (for example, to define Itineraries for several vessels for a year/several years).
For users who work with this functionality, an administrator should set up corresponding access rights for the routine 610 Import Itineraries in ACC:
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To import calling ports, you should open Crew Change > Calling Ports view and click Import button under Manage menu:
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In the window that appears, please select the File Name you are importing, define a column separator.
The field separator in the file can be a comma (,) or semicolon (;).
You can select the option Skip first row, if you don't want the first row to be imported.
For example, if the first row in the import file shows columns names.
Click Import button to start importing or Close to cancel.
When the Import button is clicked, the program checks if all port and vessel codes are valid.
When import is completed successfully, you'll see corresponding message.
If one or several codes are invalid, the system lists them and skips the import.
You can click Summary button to check Import Log.
Click Close button.
Prepare 'Import Ports' File
It is possible to import crew changes for the same vessel & the same date but with different time.
Step 1: You should input all necessary data into excel file, for example:
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Column A: Vessel short name.
You can find it in Organization Structure > Vessel Properties > Identification:
Column B: Port code
You will find the port codes in Modules > Ports:
Column C: ETA date [yyyy-mm-dd] – mandatory date format
Column D: ETA time [hh:mm:ss] – mandatory time format
Column E: ETD date [yyyy-mm-dd] – mandatory date format
Column F: ETD time [hh:mm:ss] – mandatory time format
Column G: Preferred port [Y] or [N]
How to set correct date/time format in batch:
ETA/ETD Date
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Select all values in column > right-click > Format Cells.
Date category > [yyyy-mm-dd] type > OK
ETA/ETD Time
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Select all values in column > right-click > Format Cells.
Custom category > define correct type = [hh:mm:ss] > OK
Step 2: Save this file in csv. format on your computer:
Click File:
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Click Save As > This PC > select CSV (Comma delimited) format > click Save.
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