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Introduction
Sometimes crew members are transferred from one vessel to another within the same day
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This way his sea-service ends onboard one vessel but is continued on another vessel on the very same day.
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This means that the crew will have overlaps in Activities, which in normal cases the system doesn’t allow.
However, especially for this case, we have the Vessel Transfer functionality.
| Warning |
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Transfers, which are done on separate days, should be handled as different activities. |
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Perform the SignOff for the shift that belongs to a vessel that is left (vessel 1).
Clear Leave activity in Sign Off Crew Change;
Add the shift for the vessel to be joined (vessel 2) with StartDate = SignOff date for shift being left.
Assign the person to this new shift & perform Sign On (on vessel 2).
Manually change date in Activities datagroup.
Result: You will have two shifts & corresponding activities that have one crossing day, covering the vessel transfer.
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Before you start
The following setup
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needs to be done beforehand:
A user should have Write access to the field C132 Vessel Transfer in ACC > Fields > Crew Change > Off/On Signers View:
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Enable Allow 'Vessel Transfer' selection option in Global Options > Modules > Crew Change:
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Steps:
Let's review in detail.
Step 1: At Rotation Maintenance view, we advise you to do not open the entire rotation plan but use filtering:
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At the bottom of the screen you can select how you would like to open the rotation plan.
Select By Filter.
Here you have selections of criteria you may use to open just the vessels and position you would like work with.
In our example: person on Surveillance Manager position transfers from Vessel 1 to Rima Mari.
Click
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In our example: Test Pin 43437 (Surveillance Manager) will sign Off Vessel 1 and embark Rima Mari on 11/12/2018
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Step 2: Confirm Sign OFF on vessel 1:
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Locate shift, click Confirm > Confirm Sign Off.
Pin will be added as Off Signer to port on 11/12/2018, click Yes.
To save changes, click Apply button.
Step 3:
Go to crew change on 11/12/18 for Vessel 1 > Off Signing tab.
Find the person that transfers ships:
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Clear Leave Activity field.
When the crew change will be then confirmed, Leave activity will not be created for person(s) with Vessel Transfer.
Click the Vessel Transfer drop-down to select the vessel where the person signs on next.
This will give information where the person moves to.Under Disembarkation Reason you can select for example Ship Transfer.
Disembarkation Reason codes should be previously added in General Codes.Font changed to Blue to indicate Vessel Transfer for this person.
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Locate needed shift.
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Click Assign Person, find Pin, click Copy Selection.
The application will prompt that the crewmember is already assigned to an existing shift/activity on Vessel 1.
Select Keep Person assigned to remaining shift option.
| Warning | ||
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| If you select Remove……, he will then disappear from the Vessel 1. |
Click OK.
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| Warning |
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All needed crew change ports need to be added beforehand. |
In case you have different port on the same day, here you can select which port is the correct one.
If there is only one port, selection is not active, and you can just click Link to Port.
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Confirm Sign On/Off
Person is added to the shift, now you need to confirm sign on/off, so he to appear on corresponding crew changes for vessel 2.
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Locate shift, select Confirm > Sign On then Sign Off:
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Yes
Yes
Click Apply.
Step 6:
Change activity Estimated End Date.
Go back to the Activity datagroup for target Pin:
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You will notice that the Estimated sign off date for the Vessel 1 has been changed to the previous day
You need to edit the EED and enter the correct sign off date (in our case 11/12/18).
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Vessel Transfer Workflow
Open Rotation Planning.
For From Vessel shift adjust the sign-off date to correspond to the vessel transfer date.
For To Vessel adjust the shift sign-on date to correspond to the vessel transfer date.
Assign the person to this To Vessel shift. You will receive the following message, just click Ok to continue.
Result: You will have two shifts & corresponding activities that have one crossing day, covering the vessel transfer.
Additional Information
At the Rotation Maintenance view, we advise you not to open the entire rotation plan but to use Plan By Filter.
It allows combining the information from several plans in one view, which makes it easier to make the Vessle Transfer.
