Summary of the article in italics.

How the system generates ECs 994-999.

Balance Action dependency

ECs 994 -999 and 995 are generated by the system based on the Balance Action defined in the crew crew’s Payment tab .
By default, when in Payroll as well as the amount of the balance, as long as the ending balance is positive.

The Balance Action “Carry Forward to Next Month” will generate EC 995, and all the rest - EC 994.

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When an employee is added to the system their Balance Action is setup to "Carry forward to the next month". Then you update it to add the banking details and tell the system with what bank interface you are paying to the crew.defined by the employment Organization company settings under Payroll > Payment> Balance Actions. By default, it is “Carry Forward to Next Month”.

Each customer can choose their own default Balance Action which will be the one automatically set when a new person is created.

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Details of generation

• EC 994 Net Wage is generated only when you are making a payment to the crew during the period, meaning the Payment tab has been updated and the banking details insertedto any Balance Action except “Carry Forward to Next Month” and the person has a positive balance.

• EC 995 Balance Carried Forward is generated when the Balance action is "Carry forward to the next month"is “Carry Forward to Next Month”, meaning you are not making the payment to the employee in the current payroll period, and the Payment tab for the crew has no banking informationperson has a positive balance. This EC has a net amount for the period and yes, it is deducting it “deducted” from the crew Net wages balance to transfer it to the next period. Why It is it a deduction ? The as the system is always leveling and bringing the employee's total balance to 0 in a the period to be sure that there are no loose ends and nothing is forgotten to be paid to the crew. 

  • If you are not running payroll by employer/vessel, the balance from EC 995 will be saved on ACC17 to be carried forward.

• EC 996 Balance Brought Forward is generated when there is some a positive balance due balance from the previous monthspayroll period, no matter what the Balance Action on the Payments Payment tab is. If the crew has had EC 995 calculated in the previous month, the balance for transfer is saved on ACC17, and EC 996 will always appear automatically if there is anything in ACC17. And of course, . The amount on EC 996 would will be paying out a positive amount because , as it is bringing in the net amount that is due to be paid.

  • If you are not running payroll by employer/vessel, EC 996 is paying out the amount saved on the ACC17 Balance B/F column. If a mistake has happened in a previous month and an employee should not have any balance brought forward, you can correct the calculations by removing the value from the ACC17 Balance B/F column.

• EC 999 Negative Balance Carried Forward - will always generate  will be generated when the total balance for the employee is negative, meaning the deductions from the crew wage are higher than the crew allowances. The balance will be saved on ACC12. One may find it surprising that the calculation sign on this entry is a plus, but it makes sense when we think about the mentioned above system rule - to bring the employee total balance per period to 0. So, if , no matter what the Balance Action on the Payments tab is. The amount of this entry is positive, as it brings the total balance in the period to 0. In short; If a person's total has gone net wages is negative, the EC 999 will even balance it out, but ACC12 will receive a negative value to transfer the deduction to the to 0, and the negative amount will be transferred to the next month.

  • If you are not running payroll by employer/vessel, the balance from EC 999 will be saved on ACC12 to be carried forward.

• EC 998 Negative Balance Brought Forward - will always generate when there is the amount in ACC12, meaning a negative balance from the previous payroll period, no matter what the Balance Action on the Payment tab is. If the crew has had EC 999 calculated in the previous month, EC 998 will appear automatically in the current month. The amount on this entry will always be negative.be negative.

  • If you are not running payroll by employer/vessel, EC 998 is paying out the amount saved on the ACC12 Balance B/F column. If a mistake has happened in a previous month and an employee should not have any balance brought forward, you can correct the calculations by removing the value from the ACC12 Balance B/F column.

A few additional points worth noting:

• In a newly installed empty APM system, EC 994-999 should be created manually or imported in Payroll > Entry codes like any other entry codes. Debit/ Credit options should be set correctly at this point as it’s not possible to correct that on the user screen afterwards:
  EC 994 - Deduction
  EC 995 - Deduction
  EC 996 - Allowance
  EC 998 - Deduction
  EC 999 - Allowance

• It is up to you to update the naming of these Entry Codes as you like, but it won’t affect how they are generated by the system.

• EC 994 can only be created in the same month with EC 995 or EC 999 if EC 994 was paid out to the bank and locked, and after that, some new additional balance appeared and Balance Action was changed

• to  “Carry Forward to Next Month” or an over-deduction to the crew wage was inserted. In all other cases, in the same period, there will be only one of the three Entry Codes.

• EC 996 and EC 998 can be created in the same month with ECs 994, 995, and 999 if there is a positive or a negative balance due from the previous month.