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Table of Contents

Introduction

The Crew Station Bill module is designed for creating and maintaining a complete safety plan for the vessel. The module allows any vessel, from the smallest to the largest, to complete its safety plan easily, swiftly, and in full compliance with all of the ship's various emergency procedures. The module structure is primarily based on the safety plan available on a vessel. A safety plan usually includes a muster list, which is a list of safety roles to be filled in case of fire and other emergencies onboard the ship.

Functionality

The section contains the description of the Crew Station Bill module commands. By following the guidelines, you will be well on your way to working with the module.

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On this page, click the Mustering tile to start operating the module.

User Interface

Before starting to work with the module, let us walk you through the Crew Station Bill user interface:

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• Muster List is specifically designed to assign crew members to safety IDs. For more information, see Assign Crew to Safety IDs.

• Cards Handed Out allows keeping a record of the safety cards handed out, returned or called off. For more information, see Hand Out/Return Safety Cards. 

• Preferred Assignment allows assigning crew members to their preferred tasks. The assignment will be taken into consideration when auto-allocating crew members. For more information, see Add Preferred Assignment.

• Period Planning enables you to plan the safety level period. For more information, see Create Safety Level Periods.

• Reports allows generating and printing out reports according to the active crew station bill. For more information, see Generate Reports.

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Assign_Crew_To_Safety_IDs Assign_Crew_To_Safety_IDs

Assign Crew to Safety IDs

After configuring the module, you can start assigning crew members to the defined Safety IDs (see Define Safety IDs). 

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To complete the muster list, follow the steps below:

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Assign_Crew Assign_Crew

Assign Crew

After defining safety level periods, you can assign crew members to the scheduler. To do this, select a crew member from either the NOT ASSIGNED CREW or SIGNING ON CREW tab on the right-hand side pane and drag & drop it to a suitable safety ID in the scheduler. This opens the Crew Member Assignment dialog:

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Auto-assign Crew

You can take the opportunity to automatically assign crew members to the scheduler. To do this, click AUTO-ASSIGN button on the top of the crew lists of the right-hand pane. On clicking, the system will suggest assignments based on:

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Hand_Out_Return_Safety_Cards Hand_Out_Return_Safety_Cards

Hand Out/Return Safety Cards 

When coming on board, every crew member gets a card filled with safety tips (including duties and meeting places). You can keep a record of the safety cards handed out, returned or called off. To do this, first, navigate to Cards Handed Out on the toolbar:

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As a result, for the corresponding crew, the system clears the checkboxes in the columns: Card Handed Out and Card Returned (if a checkbox has been selected):

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Add_Preferred_Assignment Add_Preferred_Assignment

Add Preferred Assignment

You can assign crew members to their preferred tasks. The preferred assignment will be taken in consideration when auto-allocating crew members to the safety ID.

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As a result, a new preferred assignment appears in the grid:

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Create_Safety_Level_Periods Create_Safety_Level_Periods

Create Safety Level Periods

You can define which safety level the ship is in for the selected period.

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Generate_Reports Generate_Reports

Generate Reports

The module makes it easy to generate and print out reports. 

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The generated report may be then printed out. To do this, click the Print button on the toolbar.

Housekeeping

This section enables you to perform a one-time setup of the module.

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You are then redirected to the page where you can start configuring the module:

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Create Safety Plan

You can create an entire safety plan revision which can be activated or deactivated. This means that all setup done inside a safety plan is linked to that exact plan. This allows you to create multiple revisions of the safety plan setup where the active one is currently in use. When activating a safety plan, you are defining which revision/setup you want to be used on the vessel and in the system.       

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1. Click the NEW button to open the Create New Safety Plan dialog:

   

2. Define the name of the safety plan in the Name field. When done, click SUBMIT to save the records.

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Configure Safety Plan

By following the guidelines in the section you will learn how to configure your safety plan.

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Define_Rescue_Stations Define_Rescue_Stations

Define Rescue Stations

To define rescue stations (widely known as lifeboats and liferafts), navigate to Setup and click the safety plan to be configured. You find yourself on the Rescue Stations page:

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Define_Decks Define_Decks

Define Decks

To define vessel decks, first, navigate to Decks by using one of the tips below:

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Define_Zones Define_Zones

Define Zones

Apart from decks, you can define zones on your vessel. To do this, first, navigate to Zones by using one of the tips below:

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Define_Duties Define_Duties

Define Duties

To define duties for emergency cases, first, navigate to Duties by using one of the tips below:

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Define Instructions

To define instructions for emergency cases, first, navigate to Instructions by using one of the tips below:

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Define_Secondary_Assignments Define_Secondary_Assignments

Define Secondary Assignments

The secondary assignment is intended for defining additional lists that describe different situations that may happen on board apart from fire and abandon ship situations. To define secondary assignments, first, navigate to Secondary Assignments by using one of the tips below:

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As a result, a new secondary assignment record appears in the grid:

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Define_Safety_Levels Define_Safety_Levels

Define Safety Levels

You can define a safety level for a vessel. It is usually specified based on the number of passengers on board: the more passengers are on a vessel, the more crew members are required and the higher the safety level is. The safety level goes down if you have less crew members in your emergency and safety plans.

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As a result, a new safety level record appears in the grid:

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Define_Station_Headers Define_Station_Headers

Define Station Headers

A station header is usually known as different teams on board such as: Command & Control Team, Fire Team, Man Overboard Team.

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As a result, a new station header record appears in the grid:

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Define Stations

You can define stations for positions.

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Additionally, you can add certain documents/instructions that the crew member should obtain to fulfill the requirements of the station. For this, select a station to view the pane where you can attach the required certificates, medical documents and instructions.

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Define_Safety_IDs Define_Safety_IDs

Define Safety IDs

You can define safety IDs for positions (also known as safety roles). Safety IDs determine the responsibility taken on board in case of emergency.

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As a result, a new safety ID record appears in the grid:

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Assign Stations

You can link the safety IDs to suitable stations depending on different assignments (Emergency, Rescue, Mob, etc).

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