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This article outlines the Confirm flags functionality as a means of additional confirmation before crew are snapped to crew change.

Introduction

The functionality has been implemented to allow our customers to plan the crew onboard in the Rotation Planning, without adding this crew to the Crew Change itinerary, so that onboard users who work with the Crew Change couldn't see this data.

The intended procedure for the sign-on is as:

  1. First, the HR team plans for the crew to come on board in the Rotation Planning.

  2. Then they contact the planned crew and get a confirmation that they actually could go onboard.

  3. And only after the confirmation is received the crew is added to the corresponding Crew Change itinerary.

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For the sign off it is similar:

  • The HR team plans the sign-off in the Rotation Planning.

  • Then the department head onboard contacts the crew and confirms that the person is signing off.

  • And only after the confirmation is received the crew is assigned to the corresponding Crew Change itinerary.

How to enable/ disable the functionality

The confirm flags (C) functionality is enabled by default.

To disable it go to the Global Options > Rotation Planning and turn ON the Add person to crew changes without using Confirm flags option.

Note

The Global Options are not replicated between the sites. Thus, you need to apply the changes separately on each site.

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Functionality description

Note

The functionality works only if you are using the Rotation Planning together with the Crew Change. Meaning that the “match sea-service dates with crew change itineraries” option is on for all the vessels.

In the Rotation Planning Module it is possible to add additional confirmation step before the person is added to the Crew Change itinerary.

When the functionality is activated there will be two additional boxes shown on the shift: first one for confirming the sign on, the second one for confirming the sign off.

  • If the box is empty (green color), this means that the sign on/ off hasn’t been confirmed.

  • If the box is filled in with C letter (blue color), it means that the sign on/ off has been confirmed.

The confirmation is performed through the Confirm button in the Ribbon Menu. Two options are available: Confirm Sign ON, Confirm Sign OFF

The same buttons are used to un-confirm the record in case you did it by mistake. You just need to click the button once again.

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Note

Be careful and do not confuse this functionality with regular Sign On/ Off in Rotation.

Create Activities when Signing On/ Off

Global Options

The confirm flags (C) function is enabled by default.

To disabled this functionality go to the Global Options > Rotation Planning and turn ON the option called “Add person to crew changes without using Confirm flags”.

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Adding persons with confirm flags

If If Add persons to crew changes without using confirm flags option is OFF under under Global Options -> Rotation Planning, then the procedure will be as follows:

Step 1

To confirm the sign off/ on you need to select the shift and click Confirm >

:

  • It is necessary to use the Confirm > Confirm Sign On / Confirm Sign Off

command.

The person will be added to the linked crew changes: either as the On-Signer or Off-Signer.

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When the person is added to the crew change itinerary the system would give the following information messages.

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NoteWhen a user adds

  •  command for the selected shift(s) to link the person to the itinerary.

  • For the shift records with dates less than today

(from rotation to crew change)

  • , the state of

crew change record will be

  • the confirm flags is set to confirmed

. 

Step 2

Click Apply/ Activate button > the system will create crew change records and add confirmation signs on the shift.

As the next step, from Crew Change, the user can then confirm a crew member when he really signed on/off.

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Note

Please, note: if you move the sign off or sign on Date of a confirmed shift, the system will:

  • remove confirmation flag

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  • remove the person from the original crew change;

  • link the shift to the new crew change.

The user then needs

  • automatically without using the Confirm > Confirm Sign On / Confirm Sign Off command.

  • If the sign-off/ sign-on date of the confirmed shift is changed, the person is automatically removed from the original itinerary. Thus, it is necessary to re-confirm the sign-on / sign-off dates for the new itinerary.

Add

Adding persons without

using

confirm flags

If If Add persons to crew changes without using confirm flags option  option is ON under under Global Options -> Rotation Planning:

  • Each person is being added to crew change the Crew Change itinerary automatically without the necessity to confirm sign-on/ sign-off.
    No confirmation flags addedare required.

  • The same for is with manually changing shift dates;
    Persons are automatically added to crew changes when performing Update Multiple Shifts > Change Start / End Date operation, too.For changing shift dates with option Move subsequent shift as well.
    All shifts that are moved are automatically snapped to corresponding crew changes & confirmed according to changes.the shift dates or while using the Move subsequent shift function.