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• Scope and Planning – it is essential to have a detailed and clearly defined and agreed scope at the start of the project. The scope will form the basis for the planning of resources, workshop schedule, and milestone deliverables.  

• Correct Project Resourcing - ensuring the right team is in place to carry out the Project based on scope, throughout the lifespan of the project.

• Detailed Work Flow Analysis and Configuration – capturing the requirements and providing solutions, working together in workshops and online.

• Successful Data Migration – focus on QA of the data and import through predefined templates, import support, and testing. There will also typically be a secondary import close to Go Live which may involve a data freeze period.

• Training – hands-on as part of the workshops, with active involvement from the Customer.

• Deployment and Transition Strategy (Shore and Vessel Deployment)  

  • Testing and UAT – Initial testing of individual configuration and preparation of detailed UAT to match customer workflows

  • Pilot (Test) run - taking into use the crewing system on a limited number of vessels

  • Payroll Parallel run - a minimum of two payroll period parallel runs, to ensure accuracy and avoid errors in payroll at Go Live

  • Scheduled Roll Out – selecting the rollout plan that works best for your operations 

• Transition to Operations – ensuring a smooth handover from Project to Operations and into Adonis Support

• Engagement - In addition, it is essential for the Customer to manage expectations within their project team and towards the end users. We recommend a communication plan as a key part of managing this. We also strongly recommend that onboard resources are included in the wider project team and directly involved throughout the project.

• Change Management – Change Management is key to ensuring the delivery of projects on time and within budget.

Scope and Planning

• The scope will be agreed upon during the Sales phase and at the start of the project

• A final timeline and implementation schedule will should be provided based on the final scope as agreed at the start of the project.

• An estimated timeline can be provided upon request prior to the start of the project.

• Timelines are based on the assumption that both meetings and workshops can take place remotely if there are continued travel constraints related to COVID-19. However, this can be tailored to timings and requirements and Adonis recommends in general a combined approach with onsite visits as well as remote working.

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Below is an overview of the roles and responsibilities we would recommend to implement the Adonis solution. The scope of the project can make some roles and responsibilities redundant.

Work Flow Analysis

Process for capturing and confirming our customer’s design and configuration parameters:

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• All testing requires active involvement by the Customer.

• Throughout the project, testing must be done on individual configuration and for individual deliveries by the Customer.

• To be able to execute any test, it is important to have a minimum amount of sufficient data in the system.

• UAT is to be completed by the Customer with assistance from Adonis as required. The testing is conducted to enable the customer to validate that the software meets the agreed-upon acceptance criteria.

• All UAT preparation and requirements must be prepared by the Customer based on their key processes.

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• Any Go Live should be managed by the Customer to ensure the right operational considerations are taken. It can be done as a staggered rollout or as a single “big bang” go live.

• Considerations to be made are:

  • Sufficient testing and UAT

  • The training of shoreside and onboard staff.

  • Possible implications of double data entry: duplication and additional work for the shoreside and onboard staff.

  • High and Low Season

  • Support by Super Users and availability of the Project Team

• In addition to the above, we find that engagementis essential to managing expectations within the project team and the end users. A communication plan for the whole organization is a key part of managing this. As is including and directly involving onboard and end users in the project team and the preparation of a rollout plan from the very start of the process.

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Key project activities and responsibility Matrix 

Change Management  

Any changes to the Scope agreed upon at the start of the project will require Change Management and the issuing of a Change Request.

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