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| Table of Contents |
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Setup
On the side of the Adonis Personnel Manager, we need to set up:
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Settings existing for Table are inherited by all Codes, but if the Code has its properties, they override ones set under Table.
Calendar
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Select one of the calendars defined in the previous step in General Codes.
If no calendar is selected - then no holiday days will exist under this payscale.
This tab exists both for tables & codes, but if both are defined - then the code settings have higher priority.
Click OK to save.
Normal Hours - normal weekdays & holiday work hours should be set up for the selected calendar.
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Define the Minimum & Maximum values for work hours for each day of the week, public holidays, and sign-on/off days.
It is used when seafarers have different rules for how overtime is calculated based on their nationality and payscale.
These settings will be used for calculating how many overtime hours a person has per day, depending on what day it is (holiday, weekend, or weekday).
All hours/minutes worked over Max value will be counted as overtime, hours worked less than Min will subtract the difference (worked hours - the minimum required working hours) from the overtime total.
If Guaranteed hours are set - the corresponding value is returned if actual Work hours are less than Minimum normal hours.
Hours worked between Min & Max will not affect overtime calculation.
Note that settings for weekend/holiday days don't overrule usual days. The minimum value of settings is taken to count.
Here you can also set Maximum working hours per week/month
This setup can be done both for Payscale Table & Code. The values setup for code has higher priority if defined.
If not - the table settings are used.
If values for Code are inherited from Table - they are highlighted red
Click OK to save.
Overtime Calculation Rules
You should specify the Overtime calculation rules according to standards that are used in your company.
This is performed under Overtime -> OT Calculation Rules:
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Negative OT section: its options will define whether certain situations that lead to negative values in overtime calculation should be taken to count.
Include in OT summary - this option defines if negative overtime (hours worked less than standard) should decrease existing positive overtime hours (ON) or should be ignored (Off).
Exclude negative OT on Sign On / Sign Off - it is natural that when signing on & off a person works less than the standard hours.
These options define if this negative overtime affects the summary for a period. For example:Monday Tuesday Wednesday Thursday Friday Saturday Sunday Overtime (OT): 0:45 OT: 1:15 OT: 2:00 OT: -2:00 (negative) OT: 1:00 OT: 2:00 OT: 0:00 Total overtime for week = (0:45 + 1:15 + 2:00 +1:00 + 2:00) – 2:00 (negative overtime)
If Include in OT summary option is ON: Total overtime: 5:00
If Include in OT summary option is OFF: Total overtime: 7:00Round to 30 minutes - defines how timesheets are calculated in APP.
You have default rounding to 15 minutes (for example: if the value is 2:43 – it will be rounded to 2:45)
But you can set it to be rounded to 30 minutes by setting the corresponding check-box.
So, if the value is 2:47 – it will be rounded to 3:00Overtime calculation by - please define whether your work hours be grouped & calculated within one week or within a defined time card period.
Fixed Overtime per month row
- to define which row will store a value for fixed monthly overtime that is not paid extra.
Overtime rate row - to define which row will store a value for overtime rate.
Night Time compensation between - certain companies pay a bonus for night-time work.
Please define the period in hours that corresponds to night-time that is paid extra.
By default, it is set to 00:00 which means that you do not pay any bonus in this case.
Night Time compensation Rate row - to define which row will store a value for night-time compensation.
Click OK to save.
Transactions
You can define the basic entry code(s) that will be used for importing timesheets.
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The data for processing is transferred from the Adonis Personnel Portal, where the team leader controls the work & rest hours of his subordinates & approves timesheets.
The chain of approval for a time-sheet can contain several levels depending on a setup for a certain department.
Only the approver of the highest level can transfer time sheets from Portal to APM Payroll for processing.
There is a separate datagroup where approved and processed timesheets per person are located.
To access it, please go to Datagroups ribbon > Time Sheets:
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Here we can review previous records (that have been processed - transferred to payroll) and approved (verified/approved in APP but not yet transferred to payroll?
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