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manually one by one;
OR by importing records in one batch via Import routine (see Importing of Calling Ports section).
To create a new entry:
Click New button under Manage menu.
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Input the correct data:
Vessel - choose vessel name from drop-down.
Port - click drop-down and start typing port name, the system will suggest you a variant.
ETA (Estimated Date of Arrival) and ETD (Estimated Date of Departure) - click drop-down near the field, select the date from the calendar and time in the right part of drop-down window.
By default, it's 00:00 for ETA and 23:59 for ETD.
Click OK
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After this, newly created crew change record appears on Calling Ports tab.
Then you should fill all needed details for this crew change on Port, Notes and Contacts pages.
Later you can perform signing on-/off, promotions, etc. operations at On-/Off-Signing, Promotions, Travel Info tabs
Calling Port/ Itinerary Details
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General Information
On the top you can see: Vessel, Port, ETA, ETD and crew change Status.
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His rank must be Master. It means: Master option is selected in the rank properties in General Codes:
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Vessel Communication
Vessel Communication table shows telecommunications that are available on the vessel.
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Just provide the necessary information in Org. Structure.
Required for Travel
Documents required for travel are listed in this section.
The documents that are required for crew members in a specific port are defined in Ports module.
For all details see Ports Module manual.
Manage Menu
Changing ETA and ETD. Confirm ETA
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After clicking this button, a current crew change is moved to Historical view. See here.
Notes Page
You can store here any additional information about a crew change at Notes tab.
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To delete notes, click Clear.
Off Signing Page
On this tab, you see all information for the scheduled off signing crew for the selected port:
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| Info |
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To review all record information in one screen/box at On-\Off- Signing tabs, just double -click the record: |
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On Signing Page
This page shows people who are going to sign on a vessel:
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| Info |
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To review all record information in one screen at On-\Off- Signing tabs, just double -click the record: |
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Promotion Page
The promotion tab shows you all position changes scheduled for this date:
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From ver. 2016.5, we added Department name to be shown for a crew member for On/Off Signing, Promotion & Travel Info tabs.
Travel Info Page
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Here travel activities and travel details can be set up.
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From ver. 2016.5, We added Department name to be shown for a crew member for On/Off Signing, Promotion & Travel Info tabs.
Flight Booking Page
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It can help you with booking flights: there is a possibility to book, cancel, retry, and retrieve flight bookings for one crewmember or group of crewmembers.
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See Flights Booking section.
Reliever Page
The Reliever page shows sign off crew and their relievers.
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By clicking icon under Manage menu, you will be switched to The Crew Change Module help manual.
Contacts Page
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This screen shows you the contact details of the port agent allocated for this crew change.
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Contact drop-down will list only contacts linked to the port of this Crew Change record.
To input a contact for this itinerary record:
Open Contacts module and create a contact record of Agent Contact type.
See Contacts Module manual;Then open Ports module, find the required port, open its details, add the contact to the port.
See Ports Module Manual.
By clicking icon under Manage menu, you will be switched to The Crew Change Module help manual