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This article explains the difference between Rank and Position in the Adonis system, and how you can add new ones or set some de-active.

Introduction

In Adonis, we differentiate between Rank and Position.

Rank

Rank -is the “education” or “license” the person holds. It is a static value, that normally only changes when a person gets a permanent promotion. A Rank also often follows a contract. You get hired into a Rank for a specific amount of time.

Table of Contents

The Rank is set in the Datagroup Personal Details | Employment or in the Contracts.

The Ranks are added in General Codes | Personal Details | Ranks

Position

The position - is the function a person has on board. The position is always set on an Activity that is created via the Planning module or by directly adding it to the Activities Datagroup.

An activity always has a Date From and Date To, which means the position will also be within that same time frame.

A position is added to each vessel in the Organization Structure and is based on the Rank codes to keep the same naming structure.

Info

Example:

A person with the Rank Master will always hold the rank of Master - it is static.

However, he might be called out to temporarily fill in in the position as a 1st Officer if there is a gap that needs to be filled for a specific time period, and no one else is available.

Add/deactivate Rank

Tip

When adding a new Rank we recommend that you check the settings for an already existing code to make sure you fill in all the necessary fields with the correct information.

  1. Go to the General Codes.

  2. Open Personal Details > Ranks.

  3. Click “New” and add a new Rank Code.

  4. Create a new code.

Info

To deactivate the Rank you select it and either click Open or double-click on it. Tick the box for Passive and Close.

Add new Position

  1. Open the Organization Structure.

  2. Find and select the needed Vessel > Department and add a new position under this department.

  3. After you added a new position please link it to the correct Rank Code from General Codes.
    To do it you need to select the new Position > open its properties > choose the corresponding code from General Codes.

Integration options

In Adonis Personnel Manager all codes used can be set with an XREF code in order to integrate with other systems. This means that you as a customer don’t need to use the same code in different systems, but instead, you enter the code used in another system into an XREF field on the Adonis Code.

If you are making integrations to multiple systems, and have different codes in all of them, you can add more XREF fields on one code.

How to use XREF codes

  1. Create your Interface in General Codes | Miscellaneous | Interfaces

  2. On each Rank in General Codes | Personal Details | Ranks, go to the XREF tab and add your Interface from step one and the code in the Xref Code field.

Info

It is possible to add the XREF to each individual Position for each vessel. This can be in instances where your other system has a unique ID for each position, e.g. Master on Vessel A has ID 111 while the Master on Vessel B has ID 222.

If you do not have a unique ID for each position, you can use the XREF on the Rank also for Position as they use the same Code.

Xref for integrations

If you have an integration with an external system like Otalio, Crewlink, or Fidelio it might be necessary to add the Xref Code.