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Contents

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Contents

General Settings

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• Server. Enter a server name you want to get connected to.

• Database. Enter a database name located on the specified server.

• Database user. Enter a database username.

• Connection timeoutTimeout. Specify seconds after which a connection request times out and a connection is thrown.

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• Adonis Integration Web Service (AIWS). Set the absolute URL to the web service.

• Gateway.API Routing Service. Set the absolute URL to the web service.

• POS (Point-Of-Sale) Gratuities Web Service. Set the absolute URL to the web service.

• SMS Gateway Web Service. Set the absolute URL to the web service and enter Login and Password.

• Adonis Upload Service (AUS). Generate API Key

Adonis Learning Management System

The ADONIS LMS tab allows you to configure access to the Learning Management System via Adonis Administrator Portal:

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To do this, simply provide the following information:

• Adonis LMS URL. Enter the link to the Adonis Digital Learning platform.

• Adonis LMS API Token. Enter a unique identifier used to authenticate an application to access the API.

When done, click SAVE to proceed.

Log

You can view the log events that provide useful information and error messages intended primarily to help troubleshoot your solution. To do this, switch to the LOG tab in the General settings window:

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You can filter data by the events listed in the grid. To do this, from the LogEvent drop-down menu, select one of the following :

• FATAL is an error that causes an application to terminate without any warning.

• ERROR is a significant problem, such as loss of data.

• WARNING is an event that is not necessarily significant but might indicate a possible future problem.

• INFO describes the successful operation of a service.

• DEBUG events are used by developers to troubleshoot issues with their programs.

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The License Server tab allows you to configure access to License Service via Adonis Administrator Portal:

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To do this, simply provide the following information:

• Company ID. Enter the company identification number defined in Adonis License Service.

• Password. Enter the password for accessing License Service via Adonis Administrator Portal. The password has been defined in Adonis License Service.

When done, click SAVE to proceed. For more information, see License Server.

Privacy Policy

In the PRIVACY POLICY tab, you can attach the privacy policy to be accepted by users on logging in.

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To do it, follow the steps below:

1. Select the Enable privacy policy checkbox to enable the functionality.

2. Click the SELECT POLICY button and pick a PDF document containing the privacy policy to be populated.

3. Click SAVE.

Multifactor Authentication

To enable the multifactor authentication to Adonis Personnel Portal and Adonis Crew Portal, switch to the MULTIFACTOR AUTHENTICATION tab:

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Now, follow the steps below:

1. Select the Enable MFA checkbox. This opens the dialog:
   

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2. Click OK and relog in for the changes to take effect.

You are then redirected to the login page:

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General

The GENERAL tab provides you with the following options:

• Set max file size for upload (mb). In the spin box, click up or down controls to set a size limit for files upload.

• Onshore Crew Portal. Select the checkbox to enable Onshore Crew Portal.

Once completed, click SAVE to apply the changes.

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• the API key to access the selected methods in Adonis Upload Service (AUS). For more information, seeGenerate API.

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Generate_API Generate_API

Generate API

Third-party customers can generate their own API Key to access Adonis Upload Service (AUS). The key is required for security purposes as well as for managing the usage of the endpoints:

• CREATE

• UPDATE

• READ

To generate an API key, in Adonis Administrator Portal, navigate to Configurations > the WEB SERVICES tab and scroll down to the bottom of the page. In the Generate API Key section, fill in the fields:

• API. From the drop-down list, select PersonDataImport.

• API Name. Enter your API name.

• Interface. From the drop-down list, select an interface to be used.

In the Choose Scopes table, select the API methods and their end points to be used.

Once done, click GENERATE API KEY.

The API Key is displayed once it is generated and stored as a hashed value in the database:

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Adonis Learning Management System

The ADONIS LMS tab allows you to configure access to the Learning Management System via Adonis Administrator Portal:

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To do this, simply provide the following information:

• Adonis LMS URL. Enter the link to the Adonis Digital Learning platform.

• Adonis LMS API Token. Enter a unique identifier used to authenticate an application to access the API.

• Adonis LMS Enroll API token.

When done, click SAVE to proceed.

Log

You can view the log events that provide useful information and error messages intended primarily to help troubleshoot your solution. To do this, switch to the LOG tab:

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You can filter data by the events listed in the grid. To do this, from the LogEvent drop-down menu, select one of the following :

• FATAL is an error that causes an application to terminate without any warning.

• ERROR is a significant problem, such as loss of data.

• WARNING is an event that is not necessarily significant but might indicate a possible future problem.

• INFO describes the successful operation of a service.

• DEBUG events are used by developers to troubleshoot issues with their programs.

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License_Server_Access License_Server_Access

License Server Access Configuration

The LICENSE SERVER tab allows you to configure access to License Service via Adonis Administrator Portal:

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To do this, simply provide the following information:

• Company ID. Enter the company identification number defined in Adonis License Service.

• Password. Enter the password for accessing License Service via Adonis Administrator Portal. The password has been defined in Adonis License Service.

When done, click SAVE to proceed. For more information, see License Server.

Privacy Policy

In the PRIVACY POLICY tab, you can attach the privacy policy to be accepted by users on logging in.

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To do it, follow the steps below:

1. Select the Enable privacy policy checkbox to enable the functionality.

2. Click the SELECT POLICY button and pick a PDF document containing the privacy policy to be populated.

3. Click SAVE.

All users will be prompted to accept the privacy policy when logging into APP for the first time.

Multifactor Authentication

To enable the multifactor authentication to Adonis Personnel Portal and Adonis Crew Portal, switch to the MULTIFACTOR AUTHENTICATION tab:

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Now, follow the steps below:

1. Select the Enable MFA checkbox. This opens the dialog:
   

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2. Click OK and relog in for the changes to take effect.

You are then redirected to the login page:

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General

The GENERAL tab provides you with the following options:

• Set max file size for upload (mb). In the spin box, click up or down controls to set a size limit for files upload.

• Onshore Crew Portal. Select the checkbox to enable Onshore Crew Portal.

Once completed, click SAVE to apply the changes.

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Gangway Control

To enable the possibility for crew to change the activity from Planned to Current on the sign-on date directly on the panel, nagivate to the GANGWAY CONTROL tab and click the ACTIVATE GANGWAY ACTIONS button:

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Once activated, the system informs you about successful activation.

Onshore Login

On the ONSHORE LOGIN tab, select the organization units (vessels) you want to be considered along with the current vessel when accessing Adonis Crew Portal.

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This functionality allows a single login for all crew members who have an active sea service-activity and assigned to different organization units (vessels) selected on the ONSHORE LOGIN tab. The organization unit name is stated in the Vessel Name column:

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Time Zone Settings

When sailing around the world, a vessel crosses several time zones which an administrator must take care of beforehand. This setup is necessary to correctly process time registrations. To access the setup, use one of the following tips:

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• Set allowance rates for transportation, meals, lodging, and others. See Define Rates.

• Define different reasons for traveling. See Set Travel Reason.

• Define accommodation types that may be used when traveling. See Define Accommodation.

• Set any additional expenses which a traveler may incur when traveling. See Set Outlay Various Types.

• Change the preset summary titles. See Define Settlement Types.

• Create outbound and inbound travels for non-onboard activities. See Define Travel Activities.

• Add currency records. See Define Currencies.

• Define the module options. See Set Module Options.

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_Set_Outlay_Types _Set_Outlay_Types

Set

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Various

You can define any additional expenses a traveler may incur when traveling. To access the accommodation types, use one of the tips below:

• On the toolbar, click Outlay Types Various.

• On the main menu, select Travel Expense & WDA > Outlay Types. Various

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Within the appeared Outlay types Various grid, you can see a list of predefined expenses that may be edited or removed. You can also update the grid with new outlay various types.
To add a new outlay various type, click New and fill in the fields:

• Code is a unique alpha-numeric APP code.

• The description is a name of an outlay a various type.

• Type allows specifying whether the created outlay various type is an addition or a deduction. Select Advance to deduct an outlay a various amount from the allowance. Select Various to add an outlay a various amount to the allowance.

• The deduction allows defining a deductible outlay various type. The option automatically applies if the Type is set to Advance.

• Is Passive, if selected, makes the record unavailable. It is recommended to select the option if you consider the outlay various type will no longer be in use.

• Is Scan Mandatory, if selected, makes the document scan mandatory to be attached.

• Allow for user groups. From the drop-down list, select the user groups for which specific reasons will be accessible.

• Allow for reasons. From the drop-down list, select the reason(s) you want to be available for the selected user groups.

• Payroll Category 1/Payroll Category 2 is a unique alpha-numeric code that serves as a binding component between the APP entries and Entry Codes in APM.

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On completing, click Save. As a result, a new outlay various type will appear in the grid.
To introduce any modifications to the existing outlay various types, in the Outlay types Various grid, click Edit next to the selected type:

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When preparing a travel expense report, a traveler can view the summary of all the incurred expenses and the provided allowance rate. Below is an example of a summary:

As an administrator, you can rename the preset summary titles as well as define the order number for each of them.

To access the outlay settlement types, use one of the tips below:

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• Use Daily Approval workflow, if selected, indicates that only approved documents may be sent to a manager.

• Display registered Rest (use it for Debug purposes only), if selected, display displays the registered rest time in a timesheet/timecard. By default, the rest time appears as a space.

• Approver/coordinator must annotate reason to modify time registration (for TimeClock), if selected, obliges an approver/coordinator to leave comments after modifying a time registration.

• Allow registering time till the end of today, if selected, allows registering time till the end of today (+15 minutes).

• The subordinate should approve the corrections, if selected, makes a subordinate approve the corrections made by a coordinator.

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