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Adonis Integration Web Service (AIWS). Set the absolute URL to the web service.
Gateway.API Routing Service. Set the absolute URL to the web service.
POS (Point-Of-Sale) Gratuities Web Service. Set the absolute URL to the web service.
SMS Gateway Web Service. Set the absolute URL to the web service and enter Login and Password.
Adonis Upload Service (AUS). Generate the API key to access the selected methods in Adonis Upload Service (AUS). For more information, seeGenerate API.
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The list of interfaces is fetched from APM > Interfaces |
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the one defined in APM. To access it, navigate to the Setup ribbon tab > General Codes > Miscellaneous > Interfaces. |
In the Choose Scopes table, select the API methods and their end points to be used.
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Make sure to store the generated API key since it is unrecoverable. The key is not stored in the database, only a Only a hash of the key is stored in the database. |
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Adonis LMS URL. Enter the link to the Adonis Digital Learning platform.
Adonis LMS API Token. Enter a unique identifier used to authenticate an application to access the API.
Adonis LMS Enroll API token.
When done, click SAVE to proceed.
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You can view the log events that provide useful information and error messages intended primarily to help troubleshoot your solution. To do this, switch to the LOG tab in the General settings window:
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You can filter data by the events listed in the grid. To do this, from the LogEvent drop-down menu, select one of the following :
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The License Server LICENSE SERVER tab allows you to configure access to License Service via Adonis Administrator Portal:
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You are then redirected to the login page:
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General
The GENERAL tab provides you with the following options:
Set max file size for upload (mb). In the spin box, click up or down controls to set a size limit for files upload.
Onshore Crew Portal. Select the checkbox to enable Onshore Crew Portal.
Once completed, click SAVE to apply the changes.
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Onshore Crew Portal. Select the checkbox to enable Onshore Crew Portal.
Once completed, click SAVE to apply the changes.
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Gangway Control
To enable the possibility for crew to change the activity from Planned to Current on the sign-on date directly on the panel, nagivate to the GANGWAY CONTROL tab and click the ACTIVATE GANGWAY ACTIONS button:
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Once activated, the system informs you about successful activation.
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The ACTIVATE GANGWAY ACTIONS button is active if there are no gangway actions for the selected Organization unit. Once the actions are created, the button becomes inactive. |
Onshore Login
On the ONSHORE LOGIN tab, select the organization units (vessels) you want to be considered along with the current vessel when accessing Adonis Crew Portal.
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This functionality allows a single login for all crew members who have an active sea service-activity and assigned to different organization units (vessels) selected on the ONSHORE LOGIN tab. The organization unit name is stated in the Vessel Name column:
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The Access Control > Users page displays only crew members currently onboard (those who have the Current activity). |
Time Zone Settings
When sailing around the world, a vessel crosses several time zones which an administrator must take care of beforehand. This setup is necessary to correctly process time registrations. To access the setup, use one of the following tips:
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Set the UTC+12 time zone to 05/14/2021 (the date which comes before the double day):
Click Save to update the time zone grid.
Set the UTC-12 time zone to 05/16/2021 (the date which comes after the double day):
Click Save to update the time zone grid.
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Set the UTC-12 time zone to 05/21/2021 (the date which comes before the date to skip):
Click Save to update the time zone grid.
Set the UTC+12 time zone to 05/22/2021 (the date to be skipped):
Click Save to update the time zone grid.
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Set allowance rates for transportation, meals, lodging, and others. See Define Rates.
Define different reasons for traveling. See Set Travel Reason.
Define accommodation types that may be used when traveling. See Define Accommodation.
Set any additional expenses which a traveler may incur when traveling. See Set Outlay Various Types.
Change the preset summary titles. See Define Settlement Types.
Create outbound and inbound travels for non-onboard activities. See Define Travel Activities.
Add currency records. See Define Currencies.
Define the module options. See Set Module Options.
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Accommodation types being in use cannot be removed from the grid. |
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Various
You can define any additional expenses a traveler may incur when traveling. To access the accommodation types, use one of the tips below:
On the toolbar, click Outlay Types Various.
On the main menu, select Travel Expense & WDA > Outlay Types. Various
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Within the appeared Outlay types Various grid, you can see a list of predefined expenses that may be edited or removed. You can also update the grid with new outlay various types.
To add a new outlay various type, click New and fill in the fields:
Code is a unique alpha-numeric APP code.
The description is a name of an outlay a various type.
Type allows specifying whether the created outlay various type is an addition or a deduction. Select Advance to deduct an outlay a various amount from the allowance. Select Various to add an outlay a various amount to the allowance.
The deduction allows defining a deductible outlay various type. The option automatically applies if the Type is set to Advance.
Is Passive, if selected, makes the record unavailable. It is recommended to select the option if you consider the outlay various type will no longer be in use.
Is Scan Mandatory, if selected, makes the document scan mandatory to be attached.
Allow for user groups. From the drop-down list, select the user groups for which specific reasons will be accessible.
Allow for reasons. From the drop-down list, select the reason(s) you want to be available for the selected user groups.
Payroll Category 1/Payroll Category 2 is a unique alpha-numeric code that serves as a binding component between the APP entries and Entry Codes in APM.
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On completing, click Save. As a result, a new outlay various type will appear in the grid.
To introduce any modifications to the existing outlay various types, in the Outlay types Various grid, click Edit next to the selected type:
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When preparing a travel expense report, a traveler can view the summary of all the incurred expenses and the provided allowance rate. Below is an example of a summary:
As an administrator, you can rename the preset summary titles as well as define the order number for each of them.
To access the outlay settlement types, use one of the tips below:
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As an administrator, you should first make sure the travel activities such as onboard and other activities (sick, leave, travel, etc.) are properly set up. To do this, in the APM application, go to Setup > General Codes > Activity Codes, click the New button on the ribbon to make the General Code Editor dialog appear:
Within the General Code Editor dialog, proceed as described below:
Enter a unique alpha-numeric Code for a new activity.
In the Text field, enter a name for a new activity.
In the APP Modules drop-down list, select the module(s) for which you want to enable the activity type. The following APP Modules are available:
In the Activity Type group, select an option to specify whether an activity belongs to an onboard or other activities type. To attribute an onboard activity type, select Sea Service; for other activities, select any other activity-specific types such as Leave, Sick, Training, Holiday, Travel, Discharge.
Click OK to add a newly created activity to the list of Activity Codes.
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On the toolbar, click Travel Activities.
On the main menu, select Travel Expense & WDA > Travel Activities.
Within the Document Activities column, you can now view a list of activity types assigned to the Working Days Accounting APP module:
Onboard activity is a sea-service activity type that assumes both inbound (Departure from home) and outbound (Arriving at home) travels are available for a traveler:
Leave, Travel, Training are considered as other non-sea service activities which do not assume that outbound and inbound travels are obligatory available for a traveler:
To enable outbound and inbound travels, select the Create outbound and inbound travels for WDA documents for non-onboard activities option.
Within the Departure Activity and Arrival Activity groups, you can view the lists of activities assigned to the Travel activity type in APM. Such activities are required to define activity types at the final stage of processing a travel report. When a report is approved by a manager, the system then creates two new activities (inbound and outbound) which would correspond to the activities set in the Departure Activity and Arrival Activity groups.
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Click AUTOMATIC PERIOD CREATION to view the following dialog:
In the Generate periods dialog, fill in the fields as described below:
Organization is the name of the organization for which you are creating a timesheet period. Select it from the drop-down list.
Date From is a start date in the period range. Select it in the calendar picker.
Date To is an end date in the period range. Select it in the calendar picker.
Select the timesheet period type which determines how often a new timesheet period is to be generated. Typically, you select a timesheet period that matches your payroll and/or billing cycle, either Weekly Monthly or XX days (allows setting a certain number of days).
Click SUBMIT.
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Click Module Options on the toolbar.
Select Module Options on the main menu.
All options are divided into functional groups. Let us now learn about each group separately.
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Maximum Drill Duration (minutes) indicates a maximum time limit that a crew member can set for a drill.
Warning Duration (minutes) is a time limit after which a crew member gets a warning message. A crew member can either confirm the drill duration or cancel adding the drill.
When completed, click Update to save the changes.
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Use Daily Approval workflow, if selected, indicates that only approved documents may be sent to a manager.
Display registered Rest (use it for Debug purposes only), if selected, display displays the registered rest time in a timesheet/timecard. By default, the rest time appears as a space.
Approver/coordinator must annotate reason to modify time registration (for TimeClock), if selected, obliges an approver/coordinator to leave comments after modifying a time registration.
Allow registering time till the end of today, if selected, allows registering time till the end of today (+15 minutes).
The subordinate should approve the corrections, if selected, makes a subordinate approve the corrections made by a coordinator.
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The Add Time Registration and Edit Time Registration dialogs are extended with the Reason for modification field to specify the modification reason:  |
Violation comments allows selecting the option applicable to all the violated timeblocks.
Comments are mandatory for violated time blocks
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Click the Purge Time Sheets button. This evokes the Purge Time Sheets dialog:
In the dialog, enter the admin password to confirm you want to execute the operation.
Click Confirm.
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