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Table of Contents
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Introduction
The Crew Station Bill module is designed for creating and maintaining a complete safety plan for the vessel. The module allows any vessel, from the smallest to the largest, to complete their its safety plan easily, swiftly, and in full compliance with all of the ship's various emergency procedures. The module structure is primarily based on the safety plan available on a vessel. A safety plan usually includes a muster list, which is a list of safety roles to be filled in case of fire and other emergencies onboard the ship.
Functionality
The section contains the description of the Crew Station Bill module commands. By following the guidelines, you will be well on your way to working with the module.
To get started, first, log into Adonis Crew Portal. On the Home page, click the Crew Station Bill tile:
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On clicking, you are then redirected to the page:
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On this page, click the Mustering tile to start operating the module.
User Interface
Before starting to work with the module, let us walk you through the Crew Station Bill user interface:
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On the left-hand side of the scheduler, you can see a list of safety IDs.
On the right-hand side, there are two separate lists of crew members:
Not Assigned NOT ASSIGNED CREW contains crew members currently on board but not assigned to a Safety ID (Safety Role).
Signing On SIGNING ON CREW contains crew members about to sign on (within the upcoming 28 days).
The module features are organized under the tabs located at the top of the working areaon the toolbar:
Muster List is specifically designed to assign crew members to safety IDs. For more information, see Assign Crew to Safety IDs.
Cards Handed Out allows keeping a record of the safety cards handed out, returned or called off. For more information, see Hand Out/Return Safety Cards.
Preferred Assignment allows assigning crew members to their preferred tasks. The assignment will be taken into consideration when auto-allocating crew members. For more information, see Add Preferred Assignment.
Period Planning enables you to plan the safety level period. For more information, see Create Safety Level Periods.
Reports allows generating and printing out reports according to the active crew station bill. For more information, see Generate Reports.
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The colors in timeline correspond to different safety levels within the defined period. Red blocks in the grid are available timeslots which crew members to be assigned to. |
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After configuring the module, you can start assigning crew members to the defined Safety IDs (see Define Safety IDs).
To do this, first, navigate to Crew Station Bill > Mustering. This opens the Muster List page:
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To complete the muster list, follow the steps below:
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The Muster List may display different Safety IDs (Roles) defined for different Safety Levels (defined based on PAX onboard). For more information on how to set Safety IDs for Safety Levels, refer to Define Safety IDs. |
To complete the muster list, follow the steps below:
Set the safety level period for which you want to plan the muster list. For more information, see
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Assign a crew member to the scheduler. For more information, see Assign Crew
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For some vessels, the safety level period can change several times a day. For this reason, the system allows you to view your planner by month (4 weeks) or day by clicking. To do this, select the 4 Weeks or Day tab located at the top of the scheduler grid. |
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You can define which safety level the ship is in for the selected period. There are two ways of doing this:
In the Period Planning tab
In the Muster List tab
Muster List Tab:
To create a period, follow the steps below:
Click the Add New Period button located at the top of the grid. The Create New Period dialog then appears:
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Start is the start date of the period. Pick a date from the calendar or enter it manually.
End is the end date of the period. Pick a date from the calendar or enter it manually.
Safety Level is the designated safety level the ship is in, in the given period. Select a safety level from the drop-down list.
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When done, click Create.
As a result, a new safety level period is created and, thus, added to the timeline. You can navigate through the dates using the dates navigation bar located at the top of the grid. Clicking its navigation arrows moves backward and forward by the timeline.
Period Planning Tab:
To learn planning a safety level period, see Crew Station Bill module#Create Safety Level Periods.
in the drop-down list at the top of the scheduler grid. |
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After defining safety level periods, you can assign crew members to the scheduler. To do this, select a crew member from either the Not Assigned or Signing On NOT ASSIGNED CREW or SIGNING ON CREW tab on the right-hand side pane and drag & drop it to a suitable safety ID in the scheduler. This opens the Crew Member Assignment dialog:
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Within the dialog, fill in the fields as described below:
Start is the start date for a crew member to take over the safety ID (duty). Pick a date from the calendar or enter it manually.
End is the end date for a crew member to give up their Safety ID, and make it available to a reliever. Pick a date from the calendar or enter it manually.
Safety Id is a safety ID number to which you want to assign a crew member. If you want to change it, select another one from the drop-down list.
Crew Member is the person to be assigned to the safety ID. If you want to change the selected person, select another one from the drop-down list.
Filter crew by positionRank is an option to be selected if you want to display the crew members corresponding to the default position rank of Safety ID.
When completed, click Save SAVE.
As a result, a new assignment appears in the schedulerassignment appears in the scheduler:
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The colors in timeline correspond to different safety levels within the defined period. Red blocks in the grid are available timeslots which crew members to be assigned to. |
Auto-assign Crew
You can take the opportunity to automatically assign crew members to the scheduler. To do this, click AutoAUTO-assignASSIGN button on the top of the crew lists of the right-hand pane. On clicking, the system will suggest assignments based on:
crew members' positions
dates when a crew members come on board and are going get it off
certification requirements by station.
The added slots will be yellow-highlighted:
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Verify whether all the suggestions meet your needs and click Accept ACCEPT on the pane to confirm the assignments. The confirmed slots will become blue-highlighted:
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to confirm the assignments. The confirmed slots will become blue-highlighted:
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The colors in timeline correspond to different safety levels within the defined period. Red spots in the grid are available timeslots which crew members to be assigned to. |
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When coming on board, every crew member gets a card filled with safety tips (including duties and meeting places). You can keep a record of the safety cards handed out, returned or called off. To do this, first, navigate to the Cards Handed Out tab on the toolbar:
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The list shows crew members on board within the selected date range.
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To record a card handed out, proceed as described below:
Select a crew member whom you want to hand out a card to. This enables the
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CARD HANDED OUT button located at the top of the grid:
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Click the
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CARD HANDED OUT command at the top of the grid:
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As a result, the grid keeps a record of the card handed out by displaying a selected checkbox for the corresponding crew in the Card Handed Out column.
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If you want to keep a record of the card returned by a crew member, proceed as describe below:
Select the crew member whom the card has been handed out to. This enables the
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CARD RETURNED and CARD CALLED OFF commands:
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Click the
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CARD RETURNED command at the top of the grid:
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As a result, the grid keeps a record of the card returned by displaying a selected checkbox for the corresponding crew in the Card Returned column.
To record a card called off, proceed as described below:
Select the crew member whom the card has been handed out to. This enables the
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CARD RETURNED and CARD CALLED OFF commands:
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Click the
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CARD CALLED OFF command at the top of the grid. This opens the Confirm dialog:
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As a result, for the corresponding crew, the system clears the checkboxes in the columns: Card Handed Out and Card Returned (if a checkbox has been selected).):
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You can assign crew members to their preferred tasks. The preferred assignment will be taken in consideration when auto-allocating crew members to the safety ID.
To add preferred assignments, navigate to the Preferred Assignment tab on the toolbar:
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To create a new preferred assignment, click New NEW at the top of the grid. This opens the Create New Preferred Assignment dialog:
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In the dialog, fill in the following fields:
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ID | Title is the Safety ID (role) to be linked to a crew member as a preferred assignment. For more information on how to define safety IDs by positions, see Define Safety IDs.
Default Position is fetched automatically based on the ID | Title selection.
Safety Level is fetched automatically based on the ID | Title selection.
Crew Member is the a person to be assigned to the preferred safety ID. Select one from the crew member grid.
When completed, click Submit SUBMIT.
As a result, a new preferred assignment appears in the grid:
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You can define which safety level the ship is in for the selected period.
For this, first, navigate to the Period Planning tab on the toolbar:
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To define a period, you can either drag & drop a safety level from the right hand side pane or you can follow the steps below:
Click the
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ADD NEW PERIOD button located at the top of the grid. The Create New Period dialog then appears:
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Within the dialog, fill in the fields:Start is the start date of the period. Pick a date from the calendar or enter it manually.
End is the end date of the period. Pick a date from the calendar or enter it manually.
Safety Level is the designated safety level the ship is in, in the given period. Select a safety level from the drop-down list.
When done, click
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CREATE.
As a result, a new safety level period is created and, thus, added to the timeline. :
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You can navigate through the dates using the dates navigation bar located at the top of the grid. Clicking its navigation arrows moves backward and forward by the timeline.
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For some vessels, the safety level period can change several times a day. For this reason, the system allows you to view your planner by month (4 weeks) or day by clicking 4 Weeks or Day tab located at the top of the scheduler grid. |
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The module makes it easy to generate and print out reports.
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Before getting started, make sure to upload the required report from your ftp area to Adonis Administrator Portal. For more information on how to upload reports, see APP Reports Overview.see APP Reports Overview/wiki/spaces/~811945308/pages/3203927916 |
To generate a report, follow the steps below:
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Click the Reports tab at the top right-hand side of the page to view the drop-down list containing the uploaded reports:
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switch to Reports on the toolbar:
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On the workspace, select the report to be printed out. This opens the dialog where you can provide the report details:
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Within the dialog, fill in the fields:
Vessel is a vessel to be considered in the report. Select a vessel from the drop-down list.
Safety Level is a safety level to be considered in the report. Select a safety
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level from the drop-down list.
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Select the Safety ID’s and Secondary Assignments to be included to the report.
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The report details vary based on the selected report. |
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GENERATE to initiate report generation.
As a result, the generated report appears on the screen:
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The generated report may be then printed out. To do this, click the Print button on the toolbar.
Housekeeping
This section enables you to perform a one-time setup of the module.
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You are then redirected to the page where you can start configuring the module:
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Create Safety Plan
You can create an entire safety plan revision which can be activated or deactivated. This means that all setup done inside a safety plan is linked to that exact plan. This allows you to create multiple revisions of the safety plan setup where the active one is currently in use. When activating a safety plan, you are defining which revision/setup you want to be used on the vessel and in the system.
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Now, follow the steps below:
Click the NEW button to open the Create New Safety Plan dialog:
Define the name of the safety plan in the Name field. When done, click SUBMIT to save the records.
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Make sure the Safety Plan name is unique. |
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Selecting Set Passive makes the record unavailable in the list of safety plan revisions. |
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A single safety plan in the list can be active at once. |
Configure Safety Plan
By following the guidelines in the section you will learn how to configure your safety plan.
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To define rescue stations (widely known as lifeboats and liferafts), navigate to Setup and click the safety plan to be configured. You find yourself on the Rescue Stations page:
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Deleting records in use is not allowed. Instead, it is recommended to set a record as passive. |
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To define vessel decks, first, navigate to Decks by using one of the tips below:
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Deleting records in use is not allowed. Instead, it is recommended to set a record as passive. |
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Apart from decks, you can define zones on your vessel. To do this, first, navigate to Zones by using one of the tips below:
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Deleting records in use is not allowed. Instead, it is recommended to set a record as passive. |
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To define duties for emergency cases, first, navigate to Duties by using one of the tips below:
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Deleting records in use is not allowed. Instead, it is recommended to set a record as passive. |
Define Instructions
To define instructions for emergency cases, first, navigate to Instructions by using one of the tips below:
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Deleting records in use is not allowed. Instead, it is recommended to set a record as passive. |
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The secondary assignment is intended for defining additional lists that describe different situations that may happen on board apart from fire and abandon ship situations. To define secondary assignments, first, navigate to Secondary Assignments by using one of the tips below:
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As a result, a new secondary assignment record appears in the grid:
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You can define a safety level for a vessel. It is usually specified based on the number of passengers on board: the more passengers are on a vessel, the more crew members are required and the higher the safety level is. The safety level goes down if you have less crew members in your emergency and safety plans.
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As a result, a new safety level record appears in the grid:
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A station header is usually known as different teams on board such as: Like Command & Control Team, Fire Team, Man Overboard Team.
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As a result, a new station header record appears in the grid:
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Define Stations
You can define stations for positions.
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To create a station record, click New NEW at the top of the grid. This opens the Create New Station dialog:
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Additionally, you can add certain documents/instructions that the crew member should obtain to fulfill the requirements of the station. For this, select a station to view the pane where you can attach the required certificates, medical documents and instructions.
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You can define safety IDs for positions (also known as safety roles). Safety IDs determine the responsibility taken on board in case of emergency.
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To create a safety ID record, click New NEW at the top of the grid. This opens the Create New Safety ID dialog:
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In the dialog, fill in the fields split by sections:
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Within the grid, select which safety level you would like the safety id to be included from. A safety ID is always included in into higher safety levels. This means that if In case a safety ID is in the lowest safety level, it will always be is included in into other (higher) safety levels.
Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.
When completed, click Submit SUBMIT.
As a result, a new safety ID record appears in the grid:
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Assign Stations
You can link the safety IDs to suitable stations dependent depending on the different assignments (Emergency/, Rescue/, Mob/, etc).
To do this, first, navigate to Assign Stations by using one of the tips below:
selectSelect Assign Stations on the progress bar.
use Use the Next and Previous buttons at the bottom of the page.
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To link a safety ID to the station, follow the steps below:
Select the type of assignment at the top of the grid: Emergency, Rescue
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, Man-Over-Boat, Confined Space. This allows you to assign duties
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to a specific safety role based on the situation/assignment.
Click the
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arrow
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corresponding to the safety ID record you want to link to a station(s). This expands the grid
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where you can see assign stations:
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In the grid, assign the safety ID (role) to a suitable station(s)
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by selecting it. Besides, you can set the safety ID to be a group leader for the assigned station.
As a result, the affected safety ID is assigned to the station. That is displayed in the grid:
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If a safety ID is assigned to station(s) covering all the safety levels that which the ID is included in, the Status column is set to Assigned. If a safety ID is not assigned to any station or assigned to a the station , that is not linked to any Safety Level - the status is Not Assigned. Partly status refers to stations , that are not linked to all Safety levels. |
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