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Close Year Procedure

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This article explains how to perform Close Payroll Year Procedure in Adonis.

1.  Close Last Month (December)

Before Closing Year you need to close December Payroll first (normally period yyyy12). See this article for more details: Close Month Procedure

Please make the final calculation and close Month.

After this you will see that your system is in period yyyy13. This is Ok, no need to worry.


2.  Setting of Accumulators Not To Be Set To Zero At Year Closing

Before you close year, you need to define the accumulators that should be kept for the next year.

In order to do this you need to go to Setup -> Organization -> Company -> Accumulators Not To Be Set To Zero At Year Closing.

Just open the drop-sown and select one or more accumulators from the list. This should be done for each organization you close.

The selected the accumulators will not be set to zero at year closing. This setting will be remembered for next year.


For Norwegian payroll companies, the Leave Days accumulator are mandatory, as well as accumulator 12 (Net Pay Balance) and  Balance Loan (if such accumulators exists).


3.  Closing of The Year

When you defined the accumulators, you can proceed further with closing the year.

  1. Go to the Payroll Menu -> Close Year.
  2. Select which year you are going to close.

  3. Select the organizations to be closed.

    If you mark a mother-company to vessels, the vessels will automatically be marked.


  4. Leave Pay Accumulators section will be shown for Norwegian payroll companies only. If the crew don't earn leave in money, you should leave the Leave Pay Accumulators fields blank.

    The Leave Pay Accumulators are only necessary if the company has employees who earn leave in money instead of in days and will normally be left blank.

  5. When all is done, click Close Year.



    You will get a warning message informing you that you will not be able to make any further adjustments in the year you are about to close.



    If no Leave Pay Accumulators are defined you will also get an information message. Just ignore it by pressing Yes.



    If the client has less then 12 payroll periods, another warning will be given.



    A successful closing of the year will be indicated with this message. The payroll periods of all vessels belonging to the company/vessels selected for closing of the year, will automatically be set to yyyy01.

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