Contents

Employment State

Setting Person Employed

1. Click the Change Employment State icon, set Employed, click Next:
   
   
   

2. When you set the Employed State, the system asks you to enter the Employment Start Date:
   Click Next to proceed after you input the date.
   
   

3. Click Finish to set the new state.
   

   
   From ver. 2017.6, We improved payroll calculation procedure to verify person's Employment Start date. Calculation to be performed starting from Employment Start even if person's activity starts earlier. No auto-generated entry will be created in the payroll period that is earlier than person's Employment Start Date.
   
   
   If it is not possible to define if a person is employed (Employment Start Date is empty) – payroll calculation will be terminated with an informative warning message:
   
   

Setting Person Terminated

1. When a person stops working for the company (retires, is fired, etc.), you should set Terminate State for him. Use the same Change Employment State icon. The system will ask you to select Termination Reason:
   
   
   
   

   Termination reasons codes should be previously inputted in the Setup > General Codes > Personal Details > Termination Reason:
   
   

   Employment End Date will be shown for the person together with the Termination Reason

   
   

2. The system will ask you to select Termination Date. Click Next to proceed after you input the date.
   

   

3. Click Finish to set the new state.
   

   

Pay attention:

When we set a person Terminated, the following actions are performed:

• Re-calculation of person's payroll if he is linked to payroll organization;

• A person is removed from future shifts in the Rotation Planning module;

• If a person has current activity, the system shows dialog: 'This person has a current activity. Do you want this activity to be closed?'.

  If 'Yes', then the system closes this activity with Date to/ETD = Employment End Date

• The system checks a person's planned activities and shows a dialog message: 'This person has future activities:<activity list> Do you wish the activities to be deleted?'
  If 'Yes', then all planned activities with Date from > Employment End Date are removed.

Promotion Wizard

The fields Current Rank, Date, Next Promotion Rank, and Next Promotion Date on the Employment tab are editable if the option Allow Manual Promotion in the Global Options > Crew List – Personal Details is set.

When the option is cleared, you should run a Promotion Wizard if you want to change the current rank:

1. Check data, click Next:
   

   

2. Select promotion rank, click Next.
   

   

3. The system checks Documents, Terms, and Appraisals.
   

   

   

   

4. If it is needed, change Payroll information, click Next.
   

   
   

5. Enter Promotion Rank and Date, click Finish.
   

   

   
   Confirm: click Yes.