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Manage Relievers

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This article explains how to use Manage Relievers Functionality.

Introduction

The Time and Attendance module provides you with the possibility to assign relievers to crew members acting as Approver/Coordinator based on the chain of approval.

The Time and Attendance workflow assumes consistent timesheets circulation between all the process participants (Subordinate, Coordinator, Approver). In case Coordinator or Approver is ashore, the timesheet processing might be stuck. The Manage Relievers functionality is primarily intended on adding a temporary deputy for a manager required to approve timesheets to keep up the good work.

Contents

Functionality

This section contains a description of the Manage Relievers functionality.

To get started, log in to the Adonis Crew Portal. On the Home page, click the Time and Attendance tile:

On clicking, you are then redirected to the page:

Click the Manage Relievers tile where you will be entitled to assign a deputy of a manager (acting as Approver / Coordinator).

The functionality is designed for Approvers and Coordinators only to carry out a smooth flow of the document approve.

If there are several crew members with the same positions on board the vessel, by default, the system assumes no reliever is required and fetches a crew member with the same position. That means the functionality is limited to the cases when all crew members with the Coordinator’s or Approvers' positions are off the board (Non-sea service activities).

Assign Reliever

Before assigning a reliever, first, make sure the access rights are granted to you and you can access the functionality. For more information, see Housekeeping.

Now, log into Adonis Crew Portal and navigate to Time and Attendance > Manage Relievers. The following page appears:

The grid displays the list of all the crew members on the vessel with the Planned, Historical and Current activities.

To assign a reliever, follow the steps below:

  1. In the grid, select a crew member who is about to leave the vessel.

  2. On the Reliever column, select a crew member from the drop-down list.

  3. Click Update to confirm.

The Reliever drop-down list contains only crew members with the onboard activity.

As a result, the system informs you on the successful update of the record and the Is Active checkbox becomes preselected:

Housekeeping

This section enables you to perform a one-time setup of the functionality in the Adonis Administrator Portal.

 Example

For example, there can appear situations, that the approver (manager) needs to go ashore for a period of time. During this period, the vessel will sail without a person in the position of the approver. The problem is that documents need to be approved during his absence.

For this purpose, the manager can assign the reliever (regardless of position/rank and level in the chain of approval). This reviewer will have access to the Time & Attendance module for checking/approving timesheets during the absence of the original approver. Manager's access rights are used.

So, if the reliever has access only to My Timesheets, and the manager has access to Co-Workers, the reliever will inherit access to Co-Workers. If the manager has no access to Day To Day menu, for example, the reliever will not have it either. 

On return, once the original approver comes back on board (has current onboard activity) his reliever is automatically 'disabled' (loses his temporary rights).

Access rights setup

In order to access this functionality, the crew should have access rights under Access Control > Roles > Time and Attendance > Manage Relievers.

Configuration

  1. Connect to Crew Portal with the account that has access to the Manage Relievers functionality.

  2. Open Time and Attendance > Manage Relievers. You will see the window containing the list of all the people who have/used to have an account in the Adonis Personnel Portal.

  3. For each person on the list, you can assign one reliever. In order to do this, you need to select the reliever PIN in the list > and click the Update button. As soon as you do this, the changes will be saved, and the state of the reliever will be set to Active.         
                                                

    You will see the green line with confirmation:     
                                                                         

                                                                                                                                                               

  4. Then you can log in as a reliever. Click on the reliever tab and choose the crew member/manager. You can be a reliever for more than 1 crew.                 
                                                                                                                       


  5. You will see the manager's name in the Co-Workers Timesheet:

How to Manage Relievers

Go to the Time and Attendance > Co-workers Timesheets > My Team Menu > Relievers:

The reliever drop-down list shows persons that yare currentve relievers. ly onboard and are not active relievers.

The list excludes the current manager/approver.

Select a reliever, and set the Active option.

If the reliever is active (The active option is ON), he is reserved for the current manager and other managers can't set him as a reliever. Once the original approver comes back on board, it's not necessary to set option OFF, the reliever becomes 'passive' automatically (loses his temporary approver rights), and other managers can intercept him.

When the day comes, after login into Crew Portal, the reliever can use a special switcher to select in what status they currently work:

Once Reliever is selected, it's possible to see whom he is temporally relieving:

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