Description
The coordinators needs to be able to see reports for their team-members (based on chain of approval) displaying their overtime hours.
So, Non-Conforming Overtime report is designed to display overtime hours for selected period for every crew member.
In order that report works correctly, the chain of approval should be set up.
Logic
Report displays all crew members belonging to your department & below your position in the chain of approval.
A person will be displayed only if he had overtime for his work hours during selected period.
So, the system summarizes all registrations of a crew member for a date by work-types.
Then it checks if a person's total working time for a given date exceeds the parameter value of work violation.
If so - a person is fetched to the report, if not - he is ignored.
To access Non-Conforming Overtime report, please login to Crew Portal web interface, open Time and Attendance module, select Co-Workers Timesheets sub-module-> Reports -> Generate.
Dialog
Once you click the needed report, a dialogue window will ask you to add report parameters:
Period – select needed period from…. to.
All departments:
Off – you see crew only for your department.
On – you see crew for all departments.
Click Submit button to preview the report.
Report Layout
The layout consists of Summary & Detailed view.
Summary - gives you an overview of persons who had overtime hours within mentioned period.
Persons are grouped by department. Each column gives the total number of hours for corresponding work-type.
In the report header we can see report name, vessel name, checked period (from…..to…):
Department name.
Persons - displays how many crew members had overtime hours for set period.
Next four columns display how many hours were registered by these persons for Work, Drill, Meal and Rest work types for set period.
General Overtime hours for this number of crew members. Overtime can be approved and not approved (see Detailed view below for details).
Approved column shows the total of approved overtime hours, Not Approved - shows the rest of overtime.
Detailed view
Shows the same set of data but separately for each crew member for each given date of selected period.
Please note that all displayed amounts are rounded to 15 minutes.
Minutes are displayed as a decimal part where 0.25 = 15 min (quarter an hour), 0.50 = 30 min (half an hour), etc.
The overtime is not always equal working time minus violation parameter as some work types may be considered as Work but are not affecting the overtime calculation.
Please check your work type settings under Administrator screen Time & Attendance Settings -> Work types.
Information on violators is displayed for each violating crew member separately for each given date.
Let's review an example:
Date, crew member's position, pin & name.
Next four columns display how many hours were registered (via TimeClock or Crew Portal) by this persons for Work, Drill, Meal and Rest work types for each given date of selected period.
Any overtime of a crew member can be approved by his team-leader (coordinator/approver).
Then it is displayed in Approved column and coloured green.
This can be done under TAA module – Co-Workers Timesheets sub-module – Day to Day – Crew Members Work Overtime:
Select needed date, pin and set Approved check-box. Near it you can leave comments (reasons of overtime).
Then these comments will be seen in Comments column of the report grid.By default, the overtime hours are considered as Not Approved.
Not Approved overtime is displayed in Not Approved column and coloured red.-Note that it is not possible to approve an overtime partly, e.g. if the violation parameter is 10 hours & a person worked 13 hours - he has 3 hours overtime & you cannot put 1 hour as approved & 2 hours as not approved.|