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GDPR Pseudonymization plug-in

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Introduction

The GDPR Pseudonymization plug-in is specifically designed for de-identification of personal information. With this plug-in, you can easily comply with the GDPR policy by replacing sensitive data with pseudonyms or completely removing data from the database.


Functionality

The section will teach you how to pseudonymize or remove sensitive data.


Get Started

To access the plug-in, log into APM and follow the steps below:

  1. Switch to the Tools ribbon tab and click the Export button:

  2. From the drop-down list, select GDPR data pseudonymization. The plug-in main screen then appears:

Housekeeping

The section allows you to perform a one-time setup of the plug-in.

To configure the plug-in, first, click Settings on the toolbar of the main screen. This opens the Settings dialog:

In the dialog, you can find the plug-in configuration tabs:

  • Template allows creating the template based on which the GDPR pseudonymization rules will be implemented. For more information, see Create Template.
  • Tables and Fields enable you to select the tables and fields to be pseudonymized or removed. For more information, see Select Tables and Fields.
  • Settings allows configuring the general settings of the plugin. For more information, see Define Settings.


Create Template

You can create a template based on which the pseudonymization will be performed. To do this, first, make sure you are on the Template tab of the Settings dialog:

On the Template tab, click the New Template button. This invokes the New Template dialog:

Within the dialog, proceed as described below:

  1. Fill in the following fields:
    • Code is a unique alpha-numeric code.
    • Name is a name of the template.

    • Description is a brief summary of the template.

      The Main Table field refers to the PW001P01 table that contains the main personal data. The field is hardcoded. 

  2. In the Selected Organizations sector, click Add Org. and select the organizations to be considered when pseudonymizing:

    When done, click Ok to proceed.
  3. On completing, click Save.


As a result, a new template appears on the Template tab of the Settings dialog:
 



Select Tables and Fields

To define the tables and fields with data to be processed under GDPR, first, switch to the Tables and Fields tab in the Settings dialog:

In the Template drop-down list, select the template which you want to complete with pseudonymization rules. On selecting, displays the grid with all the fields available in the PWOO1PO1 table:

The following columns are available in the grid:

  • Table Name lists the tables which contain fields with personal data.
  • Logical Name is a logical name of the table.
  • Description is a description of the table contents.
  • Module describes in which module or data group the table is used.  
  • Pseudonymize allows selecting the preferred pseudonymize approach*.

*To select a pseudonymize , simply, in the Pseudonymize column, select one of the options from the drop-down list:

  • Skip (by default). Select to ignore pseudonymize in the table.
  • Pseudonymize Records. Select to replace all the records in the table with pseudonyms.
  • Delete Record. Select to delete personal records from the table.
  • Pseudonymize columns. Select to pseudonymize data in certain columns of the selected table. Selecting the option enables the Pseudonymize Columns button located right above the grid. Click the button to display the Pseudonymize Columns dialog where you can select the columns to be pseudonymized: 

    When done, click Apply to save the changes.

Please be aware that you can choose to select a pseudonymization approach for every table separately or to immediately apply the selected approach to all the tables in the list. To duplicate the selected approach through the tables, select it and click the Apply To All command:

 

Define Settings

You can configure general settings of the plugin. For this, switch to the Settings tab:

Within the dialog, define the following options:

  • Minimum number of years a person need to be de-active. In the field, indicate the minimum number of years a crew member must be inactive in the database before pseudonymization. By default, the value is set to 10.
  • Move pseudonimized Persons to. From the drop-down list, select the organization where you want to move crew members after pseudonymization.

When done, click Save to apply the changes.


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