This article provides a template and explanation for Presentation that can be made to the Project Steering Committee

Purpose of the Steering Committee Meetings

The Steering Committee is there to help the Project in removing any roadblocks and ensure that the project is still aligned with the company strategy. Read more in the article The Role of the Steering Committee.

Presentation Topics

1. Project Review
   • Scope Statement
   • Priority Matrix
   • Roles and Responsibilities
   • Overall Project Timeline
2. Project Update
   • Highlights/Lowlights during the reporting period
   • Project Deliverables for the reporting period
   • Project Deliverables for the next reporting period
   • Issues Log

Project Review

It is always important to review key project reminders. These are the most critical aspects of the Project and remind everybody of what was agreed upon. The review of these core aspects of the Project will ensure that everyone is on the same page when challenges arise. 

Project Update

When giving the project update, Adonis suggests conveying all the necessary information by using the "Stoplight System." This keeps the project updates short and to the point while still providing all the information required. 

The "Stoplight System" means that we associate a stoplight color with each deliverable or issue to indicate the progress on that aspect of the project. Here is the list of the stoplight symbols and what they mean: 

• Green: Everything is on track
• Yellow: This gives the steering committee a heads up that there is a potential risk, but the project team is working on it. It's essential to inform how it is being resolved, but the yellow stoplight is just a heads up that assistance might be required if all still doesn't go according to plan. 
• Red: The color red symbolizes an issue where the Project will need the help of the steering committee.