Contents
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Introduction
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Home airport
This will be used as the default departure airport when a person is traveling to the vessel, and as the default arrival airport when traveling from the vessel.
Passport.
The information of a person's passport will be included in the flight request
Workflow and Process
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Select the view in the View Filter section: From Vessel (for Off-signers)/To Vessel (for On-signers) to operate with.
the button will open Add Crew box containing all the crew that is assigned for the On-/Off-signing crew change respectfully.
Tag pins that you want to book flights for & use the Copy Selection button to proceed. Crew members will be added to the Flight Booking tab:
Information in fields with a yellow background can be changed before the flight is requested.
The fields Comment, Accommodation, and Transportation can be used for additional information, This will show up in the same-named columns in the Travels module, and be available for the person that will book the Travel.
Use Remove/Delete button if you do not want to create a booking request for some tagged persons.
Please note that it is only possible to remove a crew until you've sent a request using the Book button.
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| Info |
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Once the request is created, it is added to the Flights Requested tab of the travel module (see follow-up Workflow in Travels Module section). |
Follow-up Workflow in Travels Module
General
Once the request is created (via Flight Details data group or Crew Change module), it is added to the Flights Requested tab of the Travels module.
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You'll see the next screen and use the View Filter to switch between From/To Vessel pages to see corresponding requests.
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Flights Requested tab displays the requests that were created in the Flight Details datagroup/Crew Change module.
The cancel Requests tab displays the requests that were canceled in APM but not yet canceled by the travel agent. Once they are, the system moves them to the Cancelled tab.
Change Requests tab displays all bookings that were modified to change departure/arrival details as per the initial request.
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To add the flight segments and information, it is possible to use the Import functionality. This will import a copied pasted text string with the segments directly from Amadeus. The flights are linked via the Purchase Order field. The status is automatically set to Approved & bookings are moved Approved tab.
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The Purchase Order (PO) is generated by the following rule: <PIN><SiteNo><Number> where SiteNo contains 3 symbols defining the site that creates the booking, Number contains 4 symbols for unique order from 0001 to 9999 bookings. |
The expired button sets the status of tagged bookings to Expired & moves them to the Expired tab.
Move Expired Requests button is used when Arrival Date (for Joining flights) or Departure Date (for Leaving flights) is greater than the current date. Requests are set to Expired status & moved to Expired tab. You don't need to tag any records, the whole displayed list for requested flights is being checked.
Travel Costs button calls a pop-up window where you can add specific info related to the person's expenses that correspond to a trip. This may be accommodation, taxi bills, or others. The grid also displays the total amount of expenses but does not distinguish if these are in different currencies (e.g. USD 100 & EUR 200 are displayed as 300).
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From the Flights Requested or the Change Requests tabs it is possible to tag bookings and mark them as Expired and then use the Move Expired function to move them into the Expired tab.
Any such expired requests will remain here for historical purposes.
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