Introduction

The Travel interface named Griffin Marine allows for a semi-manual process of booking flights in Adonis. Requested flights will appear in the module Travel, and it is possible to give access to this module to external users like a travel agent, or an in-house travel department.

This article explains how to use the Travel Module in Adonis Personnel Manager with the Travel Interface set to Griffin Marine.

Set-Up

Global Options

In Global Option | Travel Interface you need to select Griffin Marine.

General Codes

Airports and Airlines

Airports and Airlines must be added in General Codes. These are normally imported during installation, but if it is missing then contact support@adonis.no who will assist.

Cost Codes

For each booking, it is possible to register the cost that occurs. You can set up which costs you want to have available for input in General Codes

Ports

Each Crew Change Port must be set up with the nearest airport. This airport will be used as the default arrival airport when traveling to the vessel, and as the default departure airport when traveling from the vessel.

The airport is added by opening the specific port and then adding the airport in the Nearest Airport field.

Person Information

To request a flight from either Crew Change of Data groups | Flights there is some mandatory information that needs to be added to the crew.

Home airport
This will be used as the default departure airport when a person is traveling to the vessel, and as the default arrival airport when traveling from the vessel.
Passport.
The information of a person's passport will be included in the flight request

Workflow and Process

The workflow of the Griffin Marine Travel interface can be described by the diagram below:

Flight Booking via Crew Change Module

To access the Crew Change module, click the

icon on Modules ribbon.

You should switch to the Flight Booking tab:

Select the view in the View Filter section: From Vessel (for Off-signers)/To Vessel (for On-signers) to operate with.
the button will open Add Crew box containing all the crew that is assigned for the On-/Off-signing crew change respectfully.
Tag pins that you want to book flights for & use the Copy Selection button to proceed. Crew members will be added to the Flight Booking tab:
Information in fields with a yellow background can be changed before the flight is requested.
The fields Comment, Accommodation, and Transportation can be used for additional information, This will show up in the same-named columns in the Travels module, and be available for the person that will book the Travel.
Use Remove/Delete button if you do not want to create a booking request for some tagged persons.
Please note that it is only possible to remove a crew until you've sent a request using the Book button.

Book the Flight

Tag the PINs with status NONE & click the Book button under the Manage menu. The requests will be sent into the Travels module.

The status of the sent requests will be changed from NONE to FLIGHT_REQ

As of now, your flight booking can be found in the Travels module at the Flights Requested tab.

Change the Flight

If you have requested a flight and need a change, then please select the line and press Change Request. You can change the information as per the below screen.

The flight will be moved from the Approved folder to the Change Requests tab in the Travels module.

You can only request a change for a flight in the Approved state

Cancel the Flight

If the request has already been created/sent, you should use the Cancel button instead. Selected crew members will have their booking status Cancelled once this is processed by your travel agent).

If you cancel a booking with Flights_Req status, it gets the Cancelled status.

If you cancel an Approved booking, it gets the Cancel_Req status.

Flights Booking via Flight Details Data Group

A booking can be created in the Flight Details data group.
Please select the correct person in your crew list then switch to the data group.
You'll see the following screen:

New/Manual Book	to create flight booking. It gets NONE status after saving.
Flight Request	tag the request that you would like to be processed by your travel agent & click the Flight Request button. So, it will be sent to your travel agent. The status of the sent request will be changed from NONE to Flights_Req. As of now, your flight booking can be found in the Travels module at the Flights Requested tab.
Delete/Cancel	use the Delete button if you do not want to create a booking request for a person. Please note that it is only possible to delete a person's record until you've sent a request using the Flight Request button (with NONE status). If the request has already been created/sent, you should use the Cancel button instead (crew member will have booking status as Cancelled once this is processed by your travel agent). If you cancel a booking with Flights_Req status, it gets the Cancelled status. If you cancel an Approved booking, it gets the Cancel_Req status.
View or double-click the record	to see record details.
Change Request	Click if you would like to modify the details that have already been requested. This will remove existing flight segments for a request & offer you to input data on another possible segment (this is possible only for bookings with Approved status).
Segments	to add/view flight segments.
Travel Costs	calls a pop-up window where you can add specific information related to the person's trip expenses. This may be accommodation, taxi bills, etc. Costs codes should be previously created in General Codes > Travel > Costs.

Travel Module (Griffin Marine Interface)

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