Description

The Shipmate Companion module provides an overview of upcoming crew changes based on the sea-service activities (date from/to). It allows checking crew members being promoted, signed on or signed off on a specific date on a vessel running Adonis Crew Portal. In addition, you can maintain crew members' details and generate various reports.

Functionality

The section will teach you how to operate the module.

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View_Crew_Change View_Crew_Change

View Crew Change

By clicking the Crew Change tile of the Shipmate Companion module, opens the crew change scheduler on your vessel which includes getting on and off the vessel as well as crew promotions:

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• Onboard. For more information, see Onboard Crew.

• Embarking. For more information, see Embarking Crew.

• Disembarking. For more information, see Disembarking Crew.

• Promotion. For more information, see Promoted Crew.

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Onboard_Crew Onboard_Crew

Onboard Crew

Clicking the a calendar tile displays a list of crew members currently onboard the vessel (those who have the Current or Planned activities in APM):

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Crew data is presented on the following tabs:

• DETAILS. View crew’s personal information and update it if required. Once done, click Update to save the changes.

• CERTIFICATES. View crew’s certificates and update/upload them if required. Once done, click Update to save the changes.

• TRAVEL. View crew’s travel documents and update/upload them if required. Once done, click Update to save the changes.

• MEDICAL. View crew’s medical documents and update/upload them if required. Once done, click Update to save the changes.

• NEXT OF KIN. View crew’s relatives and update them if required. Once done, click Update to save the changes.

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Embarking_Crew Embarking_Crew

Embarking Crew

Click the Embarking tab to view the list of crew signed on on a specific date. Select a crew to view the details:

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Crew data is presented in on the following tabs:

• DETAILS. View crew’s personal information and update it if required. Once done, click Update to save the changes.

• CERTIFICATES. View crew’s certificates and update/upload them if required. Once done, click Update to save the changes.

• TRAVEL. View crew’s travel documents and update/upload them if required. Once done, click Update to save the changes.

• MEDICAL. View crew’s medical documents and update/upload them if required. Once done, click Update to save the changes.

• NEXT OF KIN. View crew’s relatives and update them if required. Once done, click Update to save the changes.

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Disembarking_Crew Disembarking_Crew

Disembarking Crew

Click the Disembarking tab to view the list of crew signed off on a specific date. Select a crew to view the details:

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Crew data is presented in the following tabs:

• DETAILS. View crew’s personal information and update it if required. Once done, click Update to save the changes.

• CERTIFICATES. View crew’s certificates and update/upload them if required. Once done, click Update to save the changes.

• TRAVEL. View crew’s travel documents and update/upload them if required. Once done, click Update to save the changes.

• MEDICAL. View crew’s medical documents and update/upload them if required. Once done, click Update to save the changes.

• NEXT OF KIN. View crew’s relatives and update them if required. Once done, click Update to save the changes.

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Promoted_Crew Promoted_Crew

Promoted Crew

The functionality is under developmentClick the Promotion tab to view the list of crew promoted on a specific date. Select a crew to view the details:

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Crew data is presented in the following tabs:

• DETAILS. View crew’s personal information and update it if required. Once done, click Update to save the changes.

• CERTIFICATES. View crew’s certificates and update/upload them if required. Once done, click Update to save the changes.

• TRAVEL. View crew’s travel documents and update/upload them if required. Once done, click Update to save the changes.

• MEDICAL. View crew’s medical documents and update/upload them if required. Once done, click Update to save the changes.

• NEXT OF KIN. View crew’s relatives and update them if required. Once done, click Update to save the changes.

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Create_Reports Create_Reports

Create

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Report

The IMO_CrewList report is implemented for the Shipmate Companion module. The report displays the crew onboard the vessel for the selected date and port.

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On the IMO Onsigning Offsinging List dialog, fill in the fields below:

• Select date. Pick the date that corresponds to the existing crew change date.

• Voyage number is the voyage/cruise name fetched based on the data predefined for a certain crew change.

• Port of arrival/departure is the port name fetched based on the data predefined for a certain crew change.

• Last port of call

• Arrival. Select the option to display data on crew change arrival (e.g. arrival port, arrival date).

• Departure. Select the option to display data on crew change departure (e.g. departure port, departure date).

• Sign On List. Select to display the list of crew signing on on the selected date.

• Sign Off List. Select to display the list of crew signing off on the selected date.

Once done, click GENERATE.

As a result, the IMO Crew List report opens up:

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Housekeeping Housekeeping

Housekeeping

The section enables you to perform a one-time setup of the module.

Adonis Administrator Portal

Define Roles, User Groups

Once logged into Adonis Administartor Portal, follow the directions in:

• Set Roles to create roles and set their permission levels.

• Define User Groups to collect roles into groups as well as assign crew members’ positions to certain roles.

Maintain Reports

Before getting started, be advised to navigate to your FTP area and download the IMOCrewList report:

http://download.adonis.no/files/upgrade/Personnel%20Portal/2023.41/Reports/

When done, please upload the report and refer to the instructions in Maintain Reports for more information on how to proceed.