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For Home airport(s), click the 3 dots button to open the list of available airports.
Entering the airport while creating the new employee will make it easier to create the travel request and flights later.
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You have 2 ways to look for an airport. You can use the 3-letter IATA Code in the smaller space or enter the name of the city in the larger space.
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Select the Marital Status of your employee.
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Marital Statuses codes should be inputted in the General Codes > Family > Marital Status Codes, beforehand.
Personal ID
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When creating a new person profile, we added the possibility to define a countrytothe Personal ID number he/she belongs. For Swedish, Danish, and Norwegian IDs the validation is provided according to national standards. The system will warn you if you mistype any symbol, but you will still be able to continue anyway.
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Notes section:
Here you can leave two kinds of notes containing personal information: sticky and simple notes Notes.
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See the Sticky Notes sub-section and Notes Datagroup section.
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Travel Documents section
You can manage travel documents in the Travel Documents data group (more about travel documents you can read in the Travel Documents Datagroup section) or right here. You can create a new travel document, add an enclosure for it, or view/edit an existing record.
If there is a scan for a travel document, this document record will have the sign. It is possible to view it right here (more about enclosed documents you can read in the Enclosed Documents Datagroup section).
If you want to add passport or visa data, go to the needed view/tab.
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Click button to the right to add a document.
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The Travel Document Details window will occur:
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Start from the top and select the document you want to process, then add all necessary data. - mandatory fields.
Click OK to save the information.
If you want to attach a file to the record: open a document, click or select the record and click
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Fill in the fields as below:
-Description. Enter the name of an attachment.
-Document type. From the drop-down list, select one of the types defined in
-Enclosed Document Codes (see Define Enclosed Documents Codes).Click New to choose between the options which allow you to attach:
-File. Click to indicate the path to the file.
-WEB link. Enter the link to be attached. In case the link protocol is not specified, the system uses the HTTP:// protocol by default.You can scan documents directly from APM and add the digital copies to the Travel Documents section. To do this, use one of the tips below:
-Click the Scan button. APM will try to automatically detect an installed scanner and will start scanning.
-Click the down arrow on the Scan button and select the Select Source option if you want to manually select your scanner.
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If you do not see your scanner listed in the Select Source window, then your scanner driver has not been properly installed.
Telecommunication section
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You can add a person's contact details here:
On the right, you can see Add button .
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Select the needed Communication type (telephone, fax, e-mail, etc.) in the box. Enter data, set Priority:
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- you can call the person by clicking the Dial button.
You will get a message if you don’t have the proper dial setup.
To use this functionality, Dial using TAPI (Telephony Application Programming Interface) option should be set in Global Options > Datagroups > Crew List, Person Details, General:
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- you can send a message to the crew member's mobile by clicking the Send button.
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