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Seniority Folder

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About

The Seniority tab stores information on crew members' seniority and payscales.

Payscale Section

Select Payscale Table and Code.

  • Payscale Tables and Codes should be defined in the main menu Payroll > Payscales beforehand.

  • Passive payscale tables will not be shown in the payscale tables list.

  • Payscales that were disabled for the currently Opened Client (Organization properties > the Payscales tab), will not be shown in the payscales list.

To set up the information to be shown here, go to Global Options > Datagroups > Crew List - Personal Details > the Seniority tab:

Select the Show amounts in the Payscale currency option to ignore the currency set for the current organization. All values will be calculated for the currency that is used for the current pay scale.

Select the Show Person Rate In Specified Currency option to display rates under Personal Details > Seniority > Additional Information in the currency which is specific for the person's payscale code not for the company Payment currency.


Additional Information table can show the main information from the payscale table. The current layout shows up to 6 Seniority rows (divided into 2 columns) simultaneously. This info is read-only.

Cost Group should be defined in General Codes > Personal Details > Cost Group.

From ver. 2017.2, we have added the possibility to set Payroll Nationality to define which rules will be applied when using automatic payscale assignment.

Seniority Section

Payroll Seniority is the independent calculation of years and days (on decimal principle), especially used to determine when a person should have an automatic pay rise.

Seniority is calculated in the following way: Seniority = Pre-Earned Years + (Payroll Seniority End - Payroll Seniority Start)

In case Payroll Seniority End is not filled, the current date is used.

It is not possible to edit the Seniority field but a user can define pre-earned years.

The Employment Seniority field is not editable.

If a person has additional seniority (e.g. by special agreements or from previous employers), the fixed number should be set in the Pre-earned year's field.

In such cases, the pre-earned years are added to the automatically calculated days based upon the start date, and the sum is displayed in the Seniority field.

During payroll calculation, the program will check if there are seniority columns in the person's payscale, e.g. like:

X1 X3 X5 X8
Basic Wage 2000 2050 2100 2200
In the payroll period, where Seniority (sum of calculated days and pre-earned years) exceeds one of the payscale seniority values, the program will automatically pick up the value from that column.
E.g. if payroll seniority is 5,1234, the system will pick up 2100 for basic wage. In the period he exceeds 8 years, he will automatically get 2200.


At the end of the contract, you may want to stop seniority calculation. Click the To button (Seniority to Pre-Earned Years) and current seniority will be copied to the Pre-Earned Years.

If you input an End date, the automatic calculation of seniority will stop.

There are two ways of seniority calculation in Adonis

-Payroll seniority;
-Sea-service seniority. 

Sea-service seniority calculates seniority only for the onboard periods of seafarers.

Payroll seniority calculates seniority for all the time the person works for the company.

E.g. If a seafarer is on 12 months paid contract, you need to select the Payroll seniority start date for him.

If a seafarer gets paid only for onboard periods but does not get any pay during vacation, you need to select the Sea-Service Seniority start date for him.

From ver. 2017.6:
Leave days from date

We added a new interface field to input the date that should be used as Starting Date for Leave Days calculation, in case some days shouldn't be counted although activity exists.

Earlier this date could be set under Activity > Leave Account. Now Leave Account Start Date can be used for dynamic calculations only. The basis will not be affected. 

Rank Seniority Section

If any person's activity does not have an assigned rank, its days are joined to the previous activity rank seniority (Rank Seniority table).

The New Payscale button and Date From field are available if the option Use data group to change Onboard Payscales and Rank is selected in Global Options > Modules > Payroll > General.

If the option is selected, the next fields become not editable: Payscale table, Payscale, Use Current Payscale Until, Payroll Seniority Start and Payroll Seniority End, Pre-earned years, Current Rank (Employment tab).

For more information, see Onboard Payscale and Rank Datagroup section.


Click to save the data, when you finish working with the Seniority section. 

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