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Employment Folder

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UPDATED TO APM 2024.40

Contents

About

image-20250123-104107.png

This page shows a person's employment-related information (the organization this person is linked to, employment state/start date, current rank, next promotional rank, and payroll information.
Most of the fields on this page are selectable.

The following values should be defined first in the Setup > General Codes > Personal Details

Termination Reason - General Codes (GC) > Personal Details > Termination Reason image-20250123-104502.png

Ranks - GC > Personal Details > Ranks. image-20250123-104605.png

Contract Type - GC > Personal Details > Contract Type. image-20250123-104700.png

Sorting of contract types for temporary employees should be > 50.

Payroll Status - GC > Personal Details > Payroll Status.
Payroll Type - GC > Personal Details > Payroll Type.
Cost Place - GC > Personal Details > Cost Place.
Crew Pool - GC > Personal Details > Crew Pool.
Manning Pool - GC > Personal Details > Manning Pool.
Union - GC > Personal Details > Unions.
Categories A, B, C - GC > Personal Details > Category.

Use the Employment tab to add data right away when you are creating an employee profile (if you know when he'll join/which position will occupy):

image-20250123-105350.png

  1. By using the Change Employment State icon, you can set the person Employed or Terminate.
    Please see the Setting the Person Employed section

  2. The fields Current Rank, Date, Next Promotion Rank, and Next Promotion Date are editable if Allow Manual Promotion option is enabled in the Global Options > Crew List – Personal Details. image-20250122-085754.png

    When the option is cleared (rare cases), you should run a Promotion Wizard if you want to change the current rank. image-20250122-090707.png

  3. Click 3 dots and choose an Organization from the list, if you need to change it. The list of available Org. units is displayed due to what is allowed for opening in the Adonis Control Centre for certain user levels.
    Passive organization units are shown in grey.
    The categories section is used to group persons according to some criteria (for crew lists, reports, etc.), you can select Crew Pool, Manning Pool, Union, and Categories A, B, and C categories that suit the crew member.
    Crew Pool/Manning Pool/Union/Categories (A, B, C) codes should be previously added in General Codes > Personal Details.

  4. Payroll sub-section: select Contract Type, Payroll Type, Payroll Vessel.
    If you need to limit the Payroll Vessels list, you should set the option Limited Vessels Under Current Org. Unit in the Global Options > Datagroups > Crew List-Person Details > General section
    Passive vessels will not be shown in a list
    Cost place is the default value that is added to all person's activities. It can be modified in the Activities data group but these modifications will not affect the value in Personal Details.

Click to save the data, when you are finished with the Employment section.

Setting Person Employed

  1. Click the Change Employment State icon, set Employed, and click Next:

    image-20250123-105720.png


  2. When you set the Employed State, the system asks you to enter the Employment Start Date:
    Click Next to proceed after you input the date.

  3. Click Finish to set the new state.

The payroll calculation procedure was improved to verify a person’s Employment Start date. Calculation will be performed starting from Employment Start even if the person’s activity starts earlier. No auto-generated entry will be created in the payroll period before the person’s Employment Start date.


If it is not possible to define if a person is employed (Employment Start Date is empty) – payroll calculation will be terminated with an informative warning message:

Setting a Person Terminated

  1. When a person stops working for the company (retires, is fired, etc.), you should set Terminate State for him. Use the same Change Employment State icon. The system will ask you to select Termination Reason:

    image-20250123-105755.png


  2. The system will ask you to select Termination Date. Click Next to proceed after you input the date.

  3. Click Finish to set the new state.

The Termination Reasons codes should be defined in the Setup > General Codes > Personal Details > Termination Reason

Employment End Date will be shown for the person together with the Termination Reason


Pay attention:

When we set a person Terminated, the following actions are performed:

  • Re-calculation of person's payroll if he is linked to payroll organization;

  • A person is removed from future shifts in the Rotation Planning module;

  • If a person has a current activity, the system shows dialog: 'This person has a current activity. Do you want this activity to be closed?'.

    If 'Yes', then the system closes this activity with Date to/ETD = Employment End Date

  • The system checks a person's planned activities and shows a dialog message: 'This person has future activities:<activity list> Do you wish the activities to be deleted?'
    If 'Yes', then all planned activities with Date from > Employment End Date are removed.

It is allowed to set the Employment End Date the same as the Employment Start Date (the same date).

Promotion Wizard

The fields Current Rank, Date, Next Promotion Rank, and Next Promotion Date on the Employment tab are editable if the option Allow Manual Promotion in the Global Options > Crew List – Personal Details is set.

When the option is cleared, you should run a Promotion Wizard if you want to change the current rank:

  1. Check data, click Next:

  2. Select promotion rank, click Next.

  3. The system checks Documents, Terms, and Appraisals.

  4. If it is needed, change Payroll information, click Next.

  5. Enter Promotion Rank and Date, click Finish.


    Confirm: click Yes.

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