Change Log: 

Adonis  → Oracle Hospitality

Crew Bio Data

Source Data-Group: Personnel Details

Next Of Kin

Source: Data-group:Family

Travel Documents

The following travel documents are exported; Passport, and Seamansbook. These documents are identify by the travel document option document type: Passport or Seamansbook.

Planning

Houskeeping

Download the Plug-In

http://download.adonis.no/files/upgrade/PersonnelManager/Plugins/Replicator/AOH/

Installing the plugin

See : Installing and distributing the Replicator plug-in

Plugin Parameters

APM setup

OH is installed on each vessel and does not have one main office database. Sending of data will therefore be done in the following way:

Data in APM is updated in the office or on the vessel.

1. Adonis Replicator for APM will send the data between the Adonis database in the office and the Adonis Database on a vessel as per schedule set in Adonis Replicator for APM

2. Adonis Replicator for OH will be installed on each individual vessel. Schedule will be set up to send data between the Adonis database onboard and the Oracle database onboard.

Setup to be done in Adonis:

1. Adonis Oracle Hospitality Interface.

In General Codes | Miscellaneous | Interfaces the Code AOH should be added:

Open

2. Department setup.

Each Department in Organization structure or Rank in General Codes must be set up with corresponding OH code. If Department XREF code is blank, then XREF from Departments in General Codes will be checked.

Go to Set up | Organization. Locate a department and go to XREF tab. Select Append and add AOH as interface and add OH code.

Open

3. Position/Rank setup.

Each Position in Organization structure or Rank in General Codes must be set up with corresponding OH code. If Position XREF code is blank, then XREF from Ranks in General Codes will be checked.

Go to Set up | Organization. Locate a position and go to XREF tab. Select Append and add AOH as interface and add OH code.

Workflow

Key points:

1. System checks a vessel, meaning that crew from other vessels will not be picked up.

2. Only crew with activity DATEFROM >= TODAY are picked up by plugin.

3. Plugin performs the following operation:

• Get list of Current Seaservice activities (DATEFROM <= TODAY, DATETO IS NULL, PLANNED=N)

• Update records of OHC by data of persons from activity's list if persons exist in OHC and status is not 'DD'

OHC – Oracle Hospitality Cruise

DD – status of a crew, already signed off/checked out.

• Insert records into OHC if records do not exist in OHC and DATEFROM=TODAY

• Get list of Planned Seaservice activities (DATEFROM >= TODAY, DATETO IS NULL, PLANNED=Y)

• Insert records into OHC if records do not exist in OHC or records exist, but the status is 'DD'

• Update records of OHC by data of person from the list if persons exist in OHC and status is not 'DD' and persons do not exist in Current activity's list.

To avoid duplicates, plugin recognizes existing crew in OH by passport number and Last name.

Creating a person in OH:

User will plan a person in Rotation module that will create a new planned sea-service activity for the person. Activity can also be created manually directly in Activities datagroup.

A crew member should also be added to crew change port as onsigner and offsigner.

Any dates changes should be done in APM only.

As an activity is linked to a vessel, the crew member’s basic data will be sent to OH and exported to the correct vessel.

The person will appear on the expected list in OH where expected sign-on date = Date From of the sea-service activity in Adonis.

Confirming a person Sign On:

User will confirm that a person has signed on in Adonis in Crew Change Module.

This information will be sent to OH, and the person will be moved from the Expected Sign on list, to Souls Onboard, Checked-in tab.

Reason for keeping this process in Adonis, is that Adonis is the system where all information needed in the sign-on process of the crew member is kept.

E.g. certificates, passport information, payroll information, contract, etc.

Normally the Purser will check that this information matches the physical certificates, travel documents and contract the crew member brings when he comes onboard.

Confirming a person Sign Off:

User will confirm that a person has signed off in OH, which means he will be removed from Souls Onboard and can be found on Checked-Out tab.

This information will be sent to Adonis, and the person will get status Confirmed signed off in Crew Change module, and his sea-service activity will be updated correspondingly.