Contracts
This article gives an overview of the Contracts datagroup.
Description
The Contracts datagroup is designed to store all the contracts concluded with crew members. By following these guidelines, you will be well on your way to:
creating a contract
adding amendments to the contract
creating a subcontract
terminating a contract
Functionality
The section contains the description of the Contracts datagroup commands. By following the guidelines, you will be well on your way to working with the datagroup.
To get started, first, log into APM. Once logged in, navigate to the Datagroups tab > Contracts:
On the left-hand side of the datagroup workspace, there is the Contract pane from which you can access contracts.
Create Contract
To create a contract, first, make sure to select the employee to be affected in the Crew List module. Once done, navigate to the Contracts datagroup:
Now, follow the steps below:
Click the Create Contract command on the toolbar. This evokes the Create Contract dialog:
In the Start Date field, specify the date when the employment contract was signed.
Select the Copy Details from previous contact option if you want to fetch data from an existing contract defined in the Source Contract field. Specify the exact data to be fetched by selecting/clearing the respective checkboxes: Details, Seniority, Payment, Personal Rates.
In case data to be fetched to a new contract appears dimmed, it indicates that it is set up in General Codes. For more information on how to set the data up, see Datagroup Activation.
When done, click OK to proceed.
As a result, a new contract becomes available on the left-hand side pane:
Adding multiple active contracts is not allowed. Make sure to deactivate a contract before creating another one.
Fill in the main contract fields in the Details tab:
Employer is a company name which you can link the contract to. Simply click the Browse button and select the company.
Type is a contract type to be selected. The selection is fetched from the contract types defined in General Codes. For more information, see Define Contract Types.
Trial Period end (enabled if predefined for the contract type) shows the date when the trial period ends.
Duration (enabled if the trial period is available for the contract type) shows the number of days/months/years the trial period lasts. For more information on how to define a trial period length, see Define Contract Types.
Start is a start date of the contract to be specified.
Current Rank is the rank of a crew member to be selected from the drop-down list.
Table is the payscale table to be selected to calculate the crew member’s salary.
Code is the payscale code to be selected to calculate the crew member’s salary.
Additional information is the field reserved for any comments.
When done, click Save on the toolbar to proceed.
Add Amendment
A contract amendment allows the parties to make a mutually agreed change to an existing contract. An amendment may be added to an existing contract by following the steps below:
On the toolbar, click the New Amendment button. This evolves the Create Amendment dialog:
Within the dialog, fill in the fields below:
Amendment Valid From. Select the date when the amendment comes into effect.
Comment. Enter the amendment name.
Select the data to be preserved in the contract amendment: Details, Seniority, Payment, Personal Rates.
When completed, click OK to save the records.
As a result, the contract amendment appears on the workspace:
If a newly added amendment does not appear under the main contract, you might need to switch to the Split display view available under Options on the ribbon.
Fill in the amendment fields in the Details tab:
Type is a contract type to be selected. The selection is fetched from the contract types defined in General Codes. For more information, see Define Contract Types.
Trial Period end (enabled if predefined for the contract type) shows the date when the trial period ends.
Duration (enabled if the trial period is available for the contract type) shows the number of days/months/years the trial period lasts. For more information on how to define a trial period length, see Define Contract Types.
Start is a start date of the amendment defined in the Create Amendment dialog.
Current Rank is the rank of a crew member to be selected from the drop-down list.
Comment is a name of the amendment defined in the Create Amendment dialog.
Table is the payscale table to be selected to calculate the crew member’s salary.
Code is the payscale code to be selected to calculate the crew member’s salary.
Additional information is the field reserved for any comments.
When done, click Save on the toolbar to proceed.
Create Subcontract
A subcontract stands for a temporary contract, e.g. temporary assignment to a different kind of vessel. To create a subcontract, follow the steps below:
On the toolbar, click the Create Sub Contract button. This evolves the Create Amendment dialog:
Within the dialog, fill in the fields below:
Start. Select the date when the subcontract comes into effect.
End. Select the subcontract end date.
Comment. Enter the subcontract name.
Select the data to be preserved in the subcontract: Details, Seniority, Payment, Personal Rates.