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Flight Inbox module

Flight Inbox module

Housekeeping


The Flight Inbox module lists all flights booked/processed by an end-user.

Flight Inbox module is developed especially for Instone and CrewLink travel interfaces.
It is not available if any other interface is used.

How to work with ATPI-CrewLink – see here
In this manual, we will review how to work with the Flight Inbox module using the Instone travel interface.

So, first, you need to set up a connection with Instone.

Step 1: Go to Setup > Global Options > Datagroups > Travel Interface:

Please select Instone from the dropdown menu, then provide the URL for a server that will process your bookings, your Client ID, login ID & password; Agency information.
Server URL, Client ID, Login section are mandatory as they should contain your credentials for data exchange with your travel agent.

Please contact ATP Instone company to get all data and credentials.

Mandatory fields. You can as well define whether Admin code & Cost center will be required as mandatory fields for your flight bookings.

Show XML before/after send/receive. This is more of an administrative option for debugging.

When it is turned on, you will see each XML to be sent/received when you create bookings & get confirmations from the processing center.

Step 2: Create Admin & Cost Center Codes

These fields are necessary for managing ATP & can be defined in Setup > General Codes > Travel:

Click

button to add needed codes:

You can also allocate Cost Center & Account Number for corresponding Cost Centre general code (various teams can have the same Cost Center but different Account Nr.).

Account Nr. is stored as a text value (as an account number can start with zero).

As there can be numerous codes defined for your company, we recommend you set the availability filter

(icon next to code field).

Setting the checkbox (in an appeared window) for an organization level will make current code available for this level only:

Functionality

The Flight Inbox module manages the flight's requests for a crew member-created In the Adonis Personnel Manager and follows all processions of flights performed by the end-user.

Flight Inbox module is developed especially for Instone travel interface.

It is not available if any other interface is used.
Currently, there are two places in APM where this integration is implemented:

the Flight Details data group to book a flight for one person;

the Crew Change module to book for several crew members at the same time.

For details, see the Booking from Flight Details/Crew Change sections below.

After you book travels from the Crew Change module or Flight Details data group, it is added to the Flights Requested tab of the Flight Inbox module with PENDING status.

Then you proceed to work there.
To access the module, click

the icon on the Modules ribbon or press Ctrl+Alt+T hotkeys:

  1. Views Filtering
    You can filter the records to review My Flights & All Flights pages.

    They respectively display flights booked by the current user or by all users.

    You can also switch between From Vessel/To Vessel views.
    They respectively display flights booked:

    for Off-signers (From Vessel);
    for On-signers (To Vessel).

  2. Flights Requested tab contains information for bookings that were sent to the travel agent for processing but you have not yet received any feedback with flight options. These are normally bookings with PENDING status.

    If it's with NONE status - the booking is created but is not sent to ATPI.

    Just click the Refresh button -to update the latest status for tagged bookings. 

    The options Received tab displays the flight options for a booking, received from the travel agent. 

    Each flight option provides detailed information on how to get to the requested destination point.

    -An option can contain several segments that correspond to transit airports (connections) that appear on your destination. 

    The confirmed tab displays bookings that are confirmed by the user, but not ticketed by ATPI yet.

    The cancel Request tab displays all bookings & flight options that were canceled but the cancellation has not yet been confirmed by the travel agent.

    -You can cancel the flight request on the following process stages (tabs) – Options Received, Confirmed, and Ticketed. 

    The ticketed tab displays the bookings for which the tickets have been issued by the agent. 

    The canceled tab displays canceled bookings & flight options that have been confirmed by a travel agent. 

    The expired tab contains expired requests.