Create Cabins

Go to Setup > General Codes > Vessel > Cabin, click New, and create the required codes for cabin records (cabin types):

• Code is a unique Adonis code.

• Text is the descriptive name.
  You can name your cabin types as you wish, for example, SINGLE, DOUBLE (2 BERTH).
  OR even give a more detailed description by indicating upper/lower berths, for example:
  - DOUBLE (UP) – 2 Berth (upper);
  - DOUBLE (L) – 2 Berth (lower).
  Then when adding cabins to the vessel you can indicate Cabin No, e.g.:
  100A and link it to code DOUBLE(UP);
  100B and link it to code – DOUBLE(L)
  And so on.

• Sort is sorting the code in the drop-down list. The codes with the smallest number will be shown first, the ones with the biggest number will be shown last. '0' means the very first.

• Is Passive: set to make this code passive (hidden in the drop-down). 

• You can define the Capacity for each cabin type.

Click OK to save.

Create Lifeboats

Go to Setup > General Codes > Vessel > Lifeboats/Raft, click New and create all required codes:

• Code is a unique Adonis code.

• Text is the descriptive name.

• Sort is sorting of the code in the drop-down list. The codes with the smallest number will be shown first, the ones with the biggest number will be shown last.'0' means the very first.

• Is Passive: set to make this code passive (hidden in the drop-down).

• You can define a Capacity to each lifeboat code.

Click OK to save.

Create Fire Stations

• Code is a unique Adonis code.

• Text is the descriptive name.

• Sort is sorting of the code in the drop-down list. The codes with the smallest number will be shown first, the ones with the biggest number will be shown last. '0' means the very first.

• Is Passive: set to make this code passive (hidden in the drop-down).

Click OK to save.

Link Cabins, Lifeboats, and Fire stations to the Vessel(s)

You should first:

1. Add Lifeboats to the vessel;

2. Add Fire stations to the vessel;

3. Add Cabins to the vessel and link Lifeboats/Fire stations to cabins.

Go to properties in Organization Structure > Vessel > Safety > Rescue Stations, click

Add button:

Select Lifeboat Type (previously created in General Codes), define Lifeboat number/name, Description, and Location.

Capacity is a non-editable field (can be defined while creating lifeboat type in General Codes).
To remove the record, select it and click

Delete Rescue Station.
Add all lifeboats available on this vessel in the same way.

Click Apply to save data.

Go to properties in Organization Structure > Vessel > Safety > Fire Stations, click

Add button:

Select Fire Station (previously created in General Codes), and define Fire Station number/name, Description, and Location.

To remove the record, select it and click

Delete Fire Station button.
Add all fire stations available on this vessel in the same way.

Click Apply.

Go to properties in Organization Structure > Vessel > Safety > Cabin, click

Add button:

Type Cabin Number and select Cabin Type (drop-downs in the Type field will display a list of records that you defined in the General Codes).

Capacity is a non-editable field (can be defined while creating cabin types in General Codes).

Define Name, Location.

Link the Lifeboat and Fire Station to the cabin (drop-downs will display lists of records that you previously added to this vessel in Safety > Rescue Stations/Fire Stations).

To remove the record, select it and click the Delete Cabin button.
Add all cabins available on this vessel in the same way.

Click Apply.

User Interface

You can open the Cabin Allocation Module on the Modules ribbon, by clicking

icon or using Ctrl+Alt+N hotkeys.

After entering the module, you can see 4 different views at the left part of the window: Allocation, Current, Planned, and Historical:

1. To start, select the Vessel that you will be working on.
   The date is by default today's and is not selectable on Allocational and Current views.
   This field is editable only on Planned and Historical views.
   
   

2. Allocation is a page where all the main work is done. 
   On the right, you can see a grid displaying all current and planned records/allocations registered for selected vessels here or via Crew Change or Rotation Planning modules.
   This is the current data on today's date.
   Grid displays all record details:

   - cabin with type and description, if it's free or occupied;

   - the linked lifeboat with description;

   - assigned person's pin, name, rank, nationality, and gender;

   - activity information.
   You can change the grid layout as you wish (move, hide, filter columns) – see Grid Customization section.
   - Green font means planned to record.
   - Black font means current record.
   On this view, the crew can be added to cabins, removed, or moved between them (replaced).
   Current, Planned, and Historical pages are used only to view corresponding allocations.
   
   

3. If there are plenty of records you can call Find Panel for a quick search by cabin or name (pin), by clicking the Find icon:
   
   

   Open

   

    

4. Under the Print button, you can see/generate a predefined Cabin Allocation List report.
   In the report dialog box, you can define for which vessel and on which date you want to see all allocations (status and detailed info for all cabins):
   
   

   Open

   

   
   
   

5. By clicking the Contetnts icon, you will be switched to The Cabin Allocation Module help manual.