APP Master Cash Account module
Introduction
The Master Cash Account is used to record the expenses and receipts in cash and the use of checks from the Master's account.
The module ensures:
There is only one open statement at a time. The MCA displays the voyage information and the activity details that are covered by the MCA. There is no direct link between the voyages and the MCA, but the voyage is found based on the start and end dates of the MCA and the Voyage.
The reports and Account Ledger exports are joining the voucher information.
Each transaction is identified by date, transaction type, description, the amount for each expense, and receipt.
Each transaction type can be linked to a budget and account code for classifying expenses on the journal voucher that posts into the general ledger.
Contents
Payroll Check and Cash payments
These transactions are generated by Adonis Payroll Module. For this the MCA Plugin needs to be installed. This plug-in exports the cash and check onboard payments to the currently open MCA.
Account Ledger Export
For the MCA Account Ledger plug-in need to be installed, this plug-in exports the closed MCA transactions into an export file to be imported in a 3rd party accounting system.
Functionality
The section contains the description of the Master Cash Account module commands. By following the guidelines, you will be well on your way to working with the module.
To get started, first, log into Adonis Crew Portal. On the Home page, click the Master Cash Account tile:
On clicking, you are then redirected to the page:
On the page, click the Master Cash Statement tile to start operating the module.
The instructions enable you to:
Open Statement
On configuring the module, navigate to the Master Cash Statement tile. This opens the following page:
On the Master Cash Account page, first, you need to open the master cash account. For this, follow the steps below:
Click OPEN at the top right-side corner of the page. Clicking it displays the Open Master Cash Statement dialog:
On the dialog, fill in the following fields:
Opening Balance. The value is automatically fetched based on the Opening Balance transaction type added in the Settings.
Opening Date. In the calendar picker, select the start date when the statement comes into effect.
Person Sign On. The date is automatically fetched based on the crew member sign on date.
Click SUBMIT to save the records.
As a result, a master cash account statement appears in the grid:
Add Transaction
There are three types of transactions:
Cash Payments are recorded in the Master Cash Account module and affect the outgoing balance.
Check Payments are recorded in the Master Cash Account module, but they do not affect the balance as there is no cash exchange. The checks are predefined in the Settings as debit and credit transactions.
Crew Payments are recorded in the Adonis Payroll Module or any other module. These transactions are configured with the "payroll" flag set and these can not be manually added in the MCA.
To record a new transaction, first, navigate to the Master Cash Statement tile and make sure that the master cash statement is open:
On the dialog, click NEW TRANSACTION at the top of the grid. This opens the New Transaction dialog:
On the New Transaction dialog, fill in the following fields:
Transaction Date. In the calendar picker, select the transaction date that is greater or equal to the statement opening date. By default, the transaction date is set to the current date.
Transaction Type. From the drop-down list, select the transaction type predefined in Add Transaction Type.
Description. Provide a short description of the transaction.
Paid as Ship check (available only if the transaction type is set to Default as Ship Check). Select the option if the transaction amount is covered by check.
Paid/Received (based on the Is Debit or Is Credit option predefined for a transaction type). Enter the amount spent or received.
ADD SCAN. Click the button to attach a receipt or an invoice.
When completed, click SUBMIT.
As a result, a new transaction is recorded on the Master Cash Statement:
In case the transaction type is a check payment, the Paid as Ship check option is preselected:
Provide additional information as described below:
Payee ia a person or an organization receiving the check.
Check No is a running check number.
Check Date is the issue date of the check.
Amount is the amount to be paid.
On completing, click SUBMIT.
As a result, the check transaction is recorded in the master cash statement:
Check transactions do not affect the balance. In the statement, they appear as debit and credit Only transactions in cash are considered.