Description

The report displays all registrations related to work and rest and additional selected work types such as drill, meal, and sick that exist for selected person(s) in the selected period.

To access this report, please log in to the Crew Portal web interface, open the Time and Attendance module, select Co-Workers Timesheets-> Reports -> Generate:

Open

Dialog

Once you click the needed report, a dialogue window will ask you to add report parameters:

Open

1. Period – select the needed period from a dropdown list with all periods that were defined by the administrator in APP.

2. Pins - this dropdown list will display persons that have/had a sea-service activity for selected period. Only positions that are set up as your team members will be selected.

   The list will be created depending on the selected period, so even if a person has already signed off but you need to include him in this report - he will still appear in the list for the period when he was onboard.
   You can either choose crew members one by one & tick checkboxes, or you can use Select All to tick all at once.

3. Default work types are work and rest.
   You can select additional work types to be displayed in the report, such as drill, meal, side duty and sick.

Click Submit button to preview the report.

Layout

The report displays daily registrations of work and rest and additional selected work types such as drill, meal, and sick that belong to the selected period for selected PINs.

In the report header, we can see the vessel name, widened report name, Nr. of pages and today's date.

The layout is predefined to display all data grouped by weeks - from Sunday to Saturday (week borders depend on settings in APP).

The number of filled lines corresponds to the number of registrations set up as Work (light-blue background) & Rest (yellow background).

1. Personal Information

In the top line, we can see Pin, Name, selected Period, and Position.

2. Registration Dates

The first section for a date shows the time when registration started & ended (via the TimeClock application or Crew Portal). By default, time is rounded to the nearest quarter hour, so here you will see only values like hh:00, hh:15, hh:30, and hh:45.

But you can set it to be rounded to 30 minutes (hh:00, hh:30), by setting the corresponding check-box in person's payscale > Overtime > OT Calculation Rules:

Registrations are displayed only between 0:00 - 24:00.

So, if work started at 22:00 on 01/05 & ended at 05:00 on 02/05 - it will be displayed as two separate records:
1) 22:00-24:00 at 01/05 column;
2) 00:00-05:00 at 02/05 column.

Registrations for work and the rest work types are shown here by default.
Drill/meal/sick and duty are displayed depending on your setup in the dialog window. 

3. Totals per Date and Work Type

The second section displays a time period for each separate work type registration with the total amount.
Each day has an Overtime field below (grey color, red font) - it shows how many hours were worked compared to 10 hours standard (defined in the payscale details in APM).

Negative overtime (hours worked less than defined working hours; displayed with a minus).
You can decide whether to include negative overtime when summarizing overtime for a week, by setting the corresponding check-box in person's payscale > Overtime > OT Calculation Rules:



In this case, negative overtime will affect overtime summary calculation (for a week/month).
Here you can also define whether to include negative overtime on Sign On/off days or not.
For example: Week 15

The calculation can ignore some registrations defined as Work if they are set up not to be counted as overtime.

4. Overall Totals

Nr. of the week in the year.

Each week displays the summarized value for such work types as Rest, Drill, Work & Side Duty.
Weekly Overtime cell shows summarized daily overtime.