Add Travel Activity

Inputting and Confirming Travel Activities

After an actual crew change is confirmed, you may go to the next stage - confirmation of travel activities on Travel Info page.
Here you can enter the travel days for which the crew is entitled for and get the flight Itinerary (once the travel booking will be done through Adonis).

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1. On the top of the working space you can see View Filter with two options:

   Signing Off Travel = will list all Off-Signers to create a travel activity for them;
   Signing On Travel = will list all On-Signers to create a travel activity for them.

2. Create Planning - is used for creating planned travel activities (see Step 2 below).
   Confirm Travel - can only be done after you confirmed the sign-on and sign-off in the crew change.

Step 1: Fill in travel information

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1. Find the person who needs a travel activity.
   In the Activity in Between 1 input the number of days and activity type.

   You can specify up to three travel activities.

   For example, they may be travelling, then staying in a hotel, then travelling.
   If more than 1 activity is needed, use the fields Activity in Between 2 and Activity in Between 3.

2. The system calculates corresponding fields for On/Off Signing tabs dynamically:

   Leave Activity Date (Signing Off view) is dynamically calculated as:
   Date Of Change + Days of 3 activities In Between + 1 day

   Leaving Home (Signing On view) is dynamically calculated as:
   Date Of Change - Days of 3 activities In Between - 1 day

   You can see that activity is highlighted yellow. This is to indicate for the user that number of days and activity type were selected for the person, but Create Planning button was not clicked.
   It means that planned travel activity does not exist for the person yet. 

   To navigate and in-fill the data with convenience, you can use the following shortcuts: 

   Down arrow key to move to the below row in the same column;
   Tab or Enter to move to the next column in the same record;
   Shift+Tab to move to the previous cell.

    

Step 2: Create planned activities

There is however a possibility to create a planned travel activity from Crew Change module for on-/off-signers.

For that:

Step 3: Add flight information

You can also add flight details information on Travel Info page.
This will not generate any booking, but a user can store flight information here.

Flight Itinerary:

Once a flight is requested and issued by the travel agent, you can see the detailed itinerary for each single crew member.
Just click a small sign to view/get the itinerary as in the example below:

Step 4: Confirm travels

After you have filled in all information and checked it, you can do confirmation.
For that select the correct row(s), click Confirm Travel button and click Yes in the Confirmation box:

In Crew Change Summary and Log windows you can ensure if the travel activity confirmation is successful.
You will see that status is shown as CFMD (confirmed) in Travel column. 

It is possible to confirm individual travel information for persons who are confirmed at On Signing or Off Signing tab. 
So, now a user can confirm one or several on-/off-signers, and confirm travel information for them.

After confirmation, planned travel activities created from Crew Change module are set Historical.

In case if planned activities were not created (Create Planning button was not pressed, Step 2),
historical travel activities will be created for the persons based on the input data (activity type and number of days). 

Step 5: Move to History

When all work with certain crew change record is done (sing on/off; flight bookings; travels are confirmed), it is possible to set this crew change as Historical.

Please see here

Batch Operation

It is possible to use Column Common Entry to add the same number of days or the same Travel activity to multiple crew:

Stand on the field that you want to update;

Click Column Common Entry icon under Manage menu or select command from right-click menu;

In the screen that appears enter the value you want to be added to the selected crew;

Click OK.

By clicking icon under Manage menu, you will be switched to The Crew Change Module help manual.