Compile Evaluation Form Enhancements

From now on, evaluation rules can be separately defined for:

• Crew Criteria (offshore crew members)

• Employee Criteria (onshore office employees)

To add a new evaluation rule, navigate to the Evaluation module > Housekeeping > Selection Criteria:NEW SELECTION CRITERIA. This opens the Create new selection criteria dialog:

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In the Details tab, fill in the following fields:

• Evaluation Rule Code. Enter a unique alpha-numeric code.

• Evaluation Template. From the drop-down list, select the evaluation template to be used.

• Evaluation Workflow. From the drop-down list, select the evaluation workflow to be used.

In the Criteria section, specify set the scenario according to which the evaluation form is to be sent to both offshore (crew members onboard a ship) and onshore employees (office employees).

To define the scenario for crew members' (offshore) evaluation forms, first, make sure you are on the Crew Criteria tab of the Criteria section. Then, fill in the fields as described below:

• Empty date. Select the checkbox if the evaluation form is to be sent randomly (without any preconditions).

• Criteria (available if Empty date is unselected). From the drop down list, select one of the options: After Sign-on, Before Sign-off, Today. By selecting the option, you can define when the evaluation form is applicable.

• Plus (available if Empty date is unselected). Enter the number of days following the event defined in the Criteria option.

• More Options. Click it to expand more options.

• Repeat. Select the checkbox to allow sending evaluation form on a recurring basis.

• Every (available if Repeat is selected). Enter the number of days to define the frequency for how often evaluation forms to be sent out (e.g. every 3 days).

• Until (available if Repeat is selected). From the calendar view, select the date until which the recurring event is to be carried out.

To define the scenario for office employees' (onshore) evaluation forms, first, make sure you are on the Emplyee Criteria tab of the Criteria section. Then, fill in the fields as described below:

• Empty date. Select the checkbox if the evaluation form is to be sent randomly (without any preconditions).

• Criteria (available if Empty date is unselected). From the drop down list, select one of the options: Contract Start date, Employment Start date, Today. By selecting the option, you can define when the evaluation form is applicable.

• Plus (available if Empty date is unselected). Enter the number of days following the event defined in the Criteria option.

• More Options. Click it to expand more options.

• Repeat. Select the checkbox to allow sending evaluation form on a recurring basis.

• Every (available if Repeat is selected). Enter the number of days to define the frequency for how often evaluation forms to be sent out (e.g. every 3 days).

• Until (available if Repeat is selected). From the calendar view, select the date until which the recurring event is to be carried out.

Now, switch to the Ranks tab to define the position(s) for which the evaluation form is applicable:

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To add a position, first, click NEW RANK. This enables editing the table fields:

• Code is fetched based on the position selected from the drop-down list in the Name column.

• Name. From the drop-down list, select the position for which the evaluation form is to be applicable.

Click Save next to the added record in the table.

When completed, click the SAVE button at the bottom of the dialog to add a new evaluation rule to the table:

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Stage Reordering Restrictions

To maintain the integrity of the evaluation document workflow, reordering stages is strictly prohibited when it comes to the following cases:

• A stage following the Approved or Dismissed stage

• A stage preceding the Created stage

Workflow Pecularities for Multiple CoA Level

If there are multiple coordinators defined in the Chain of Approval, all involved coordinators will have to review and approve the evaluation form based on the COA: the lower-level coordinator fills out and submits a form to the upper level, then submits it from Status of Evaluation. The upper-level Coordinator accesses the form in Status of Evaluation where he can review and submit the form.

Person Timesheet View Improvements

• The Abbreviation selection is added to the Roster Planning - Person Timesheet view.

• The Assigned Shifts and Empty Shifts radio buttons are added to the Roster Planning - Person Timesheet view. Selecting a radio button displays the number of assigned and empty shifts for the selected Locations and Position.
  
  

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• The Assign All feature that allows assigning crew members to all empty shifts based on the selected position:
  
  

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The Shipmate Companion module provides an overview of upcoming crew changes based on the sea-service activities (date from/to). It allows checking crew members being promoted, signed on or signed off on a specific date on a vessel running Adonis Crew Portal. In addition, you can maintain crew members' details and generate various reports.

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Access Control

• In Adonis Administrator Portal > Access Control, added the Amount Limit access control option to the Travel Expenses section:

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• Implemented the read-only access rights for My Timesheets and Co-Workers Timesheets.

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• Implemented the required access rights validation for the Shipmate Companion module. To access it, navigate to Access Control → Roles in Adonis Administrator Portal.

Rounding

In the Time and Attendance module, there are 3 options to define the registration rounding to be applied to violation calculations: 30 min, 15 min, or by Payscale rules. To access the options, log in to Adonis Administrator Portal. When done, on the main menu, navigate to Modules > Time and Attendance > Module Options > Nonconfirming work and rest:

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The Nonconforming work and rest rounding overrides the Payscale rounding when violations are calculated in the Time and Attendance ByTimesheet, PerDate, Nonconformity Per Date, and Nonconformity Per Period. In means in case a crew member has 15-minute rounding in payscale and 30 minutes in the Non-conforming work and rest option, the system changes the rounding as follows: 30 min for the MLC and 15 min without the MLC calculation.

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The Nonconforming Work and Rest report applies the same rounding rules.

The below-mentioned reports use 30-minute rounding only:

• WorkAndRest

• WorkAndRestInternational

• WorkAndRestInternationalLithuanian

• WorkAndRestOvertime

• MonthlyTimesheet

Multi-factor Authentication

The Multi-factor Authentication page has been implemented for the Adonis mobile application. Users can now utilize MFA while logging in to the Employee portal by using their email and password.

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The Android TimeCLock application has been enhanced with additional login options allowing users to choose the input via a keypad or a card reader:

• Use Alternative Pin from Touchpad

• Use Alternative Pin from Card Readers

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Work and Rest International Lithuanian V2

Implemented the Work and Rest International Lithuanian V2 report. It is a separate report for LT vessels.

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